Office Assistant at Management FIRST

Job Description

• Office Assistant provides support to managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

• Maintain files and records so they remain updated and easily accessible.
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Answer the phone to take messages or redirect calls to appropriate colleagues.
• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
• Undertake basic bookkeeping tasks and issue invoices, checks etc.
• Take minutes of meetings and dictations
• Assist in office management and organization procedures.
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages.
• Assist in making travel arrangements and booking venues for conferences and events.
• Perform other office duties as assigned.

Requirements

• High School Certificate  with 2 - 4 years work experience.
• Proven experience as office clerk or other clerical position.
• Familiarity with office procedures and basic accounting principles.
• Working knowledge of office devices and processes.
• A fast typist with knowledge in stenography and taking dictations.
• Very good knowledge of MS Office.
• Excellent communication skills.
• Very good organizational and multi-tasking abilities.