Office Assistant at Integrated Systems & Devices Ltd

Job Summary

• The office assistant is responsible for the daily administrative activities of the branch.
• This includes oversight of the day-to-day operation of the office; ensure cleaning of the office and office surroundings, coordinating and documenting organizational-level meetings; and ensuring proper records and maintenance of company resources.

Duties and Responsibilities

• Prepare and edit correspondence, communications, presentations, and other documents.
• Cleans the office and its environs on a daily basis and has required.
• Dusting of office furniture and fixtures
• Disposing of waste in a hygienic manner
• File and retrieve documents and reference materials.
• Prepares reports by collecting and summarizing information.
• Record, transcribe, and distribute minutes of meetings.
• Be the first of contact for walk-in visitors
• To establish and oversee all procurement and logistic activities including management of vendor relationships, vehicles, and drivers.
• To ensure the organisation and filing of documents, other records and computer based information.
• To ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• To maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Give administrative reports as required.
• Etc

Skill, Knowledge, Education and Experience

• OND or equivalent qualification
• Minimum of 1 years’ work experience in a similar position
• Administrative writing skills
• Good oral and written communication skills.
• Proficiency in computer system.
• Problem solving skills
• A capacity to work collaboratively.
• Knowledge of standard office administration practices and procedures
• Organizational and planning skills.