Office Assistant at Buckler Ordnance Systems Limited

Key Responsibilities

• Office Support:Perform general office duties, including filing, organizing documents, answering phone calls, and responding to emails.
• Scheduling and Coordination:Assist in managing calendars, scheduling appointments, and coordinating meetings or events.
• Data Entry and Record Keeping:Maintain and update databases and spreadsheets as needed to ensure accurate record-keeping.
• Inventory and Supplies:Monitor office supplies and reorder as necessary; manage vendor relationships for office maintenance and supplies.
• Document Preparation:Draft, proofread, and edit correspondence, reports, and presentations for internal and external use.
• Visitor and Client Interaction:Greet visitors and direct them to the appropriate personnel, providing a welcoming atmosphere.
• Support for Admin Tasks:Assist in tasks related to various departments as required, ensuring smooth administrative operations.
• Special Projects:Provide support on various projects, such as organizing company events and assisting with employee onboarding processes.
• Operational Support (Internal and External):Handle tasks that may requiretravel within the city for various errands or activities, ensuring smooth business operations both within and outside the office.

Qualifications

• Education: Secondary school diploma or equivalent; additional qualifications as an Office Assistant or in administrative roles are a plus.
• Experience: 1 - 2 years of relevant experience in an office environment.
• Skills:
  • Strong organizational and multitasking abilities
  • Ability to work independently and as part of a team
  • Proficiency with office software (Microsoft Office Suite)
  • Excellent written and verbal communication skills
  • Basic understanding of office management systems and procedures
• Resourceful, smart, and proactive approach to work.