Office Administrator at WIOCC Nigeria Limited

Job Objective:

• As the Office Administrator, you will be responsible for ensuring the smooth running of our office operations.
• You will play a key role in maintaining a productive and organised workplace environment, providing administrative support to various departments, and assisting with day-to-day tasks. The ideal candidate is detail-oriented, proactive and possesses strong organisational and communication skills.

Key Duties & Responsibilities:

Administrative Support:

• Manage incoming calls, emails, and correspondence, directing them to the appropriate staff members as needed
• Coordinate meetings, appointments and travel arrangements for employees as per the travel policy
• Prepare and distribute documents, reports and presentations as required
• Maintain office supplies inventory and place orders when necessary
• Assist in organising company events, conferences and meetings.

Office Operations:

• Oversee the general upkeep of the office space, including coordinating maintenance and repairs
• Manage office equipment and ensure proper functioning, troubleshooting issues as they arise
• Implement and maintain office policies and procedures to ensure efficiency and compliance
• Handle incoming and outgoing mail and packages, including sorting and distributing accordingly
• Keep track of office expenses and assist in budget management

Human Resources Support:

• Assist in the recruitment process by scheduling interviews, collecting and organising resumes and coordinating candidate communication
• Maintain employee records, including updating contact information and managing timesheets
• Support new employee onboarding processes, including preparing necessary paperwork and orientations
• Assist the HR Manager with any HR related administrative tasks

Cross-Functional Collaboration:

• Work closely with other departments to support their administrative needs and facilitate efficient communication
• Collaborate with the finance team to process invoices, expense reports and other financial documentation
• Assist in special projects and initiatives as assigned by management

Minimum Qualifications:

• Bachelor’s degree in business administration or related field
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Professional certification and membership to a professional body desired
• Excellent written and oral communication skills
• Excellent knowledge of MS Office tools
• Project Management Certification

Experience & Skills:

• 3+ years of proven experience in similar job function.
• Experience in handling HR administrative tasks is an added advantage.
• Strong organizational skills with the ability to multitask and prioritise tasks effectively.
• Excellent communication and interpersonal skills.
• Knowledge of basic accounting principles and experience with bookkeeping tasks is a plus.
• High degree of initiative, accuracy, efficiency and attention to detail.
• Ability to work effectively in a distributed team environment.
• Ability to work effectively with all levels of management and staff.

Attributes

• High levels of interpersonal skills and confidentiality
• Client focused, relationship builder
• Integrity, honest with highest ethical standards
• Boundless, passionate and flexible
• Personal excellence, accuracy and attention to detail
• Collaborative, achieve results through teamwork and partnerships