Office Administrator at TheBuston’ City

Duties and Responsibilities

• Answering calls, taking messages and handling correspondence
• Prepare the CEO’s desk (arranging his gadgets on his table and making the CEO’s tea) every morning when he arrives
• Maintaining diaries and arranging appointments
• Prioritizing workloads
• Implementing new procedures and administrative systems
• Liaising with relevant organizations and clients
• Coordinating mail-shots and similar publicity
• Logging or processing bills/expenses
• Tracking and replacing office supplies at necessary intervals
• Typing, preparing and collating reports, proposals and presentations
• Acting as a receptionist and/or meeting and greeting clients
• Must endeavor to keep the office environment clean
• Run necessary errands as required in the office

Job Skills and Qualifications
A successful Office Administrator will hold a variety of skills and qualifications to complete the necessary duties, including:

• Good communication, customer service and relationship-building skills
• Team working skills
• Organization and time management skills
• Attention to detail
• Negotiation skills
• Assertiveness
• Flexibility
• Tact, discretion and diplomacy
• Rational thinking skill
• The ability to use standard software packages e.g. Microsoft Office