Office Administrator / Human Resources at Beam Energy Limited

Job Summary

• Responsible for providing professional and high-level administrative support to the CEO and teams reporting to him by performing a wide variety of reliable, analytical, and administrative duties to ensure cross-organizational coherence and effectiveness.

Duties and Responsibilities

CEO Office

• Provide high-level administrative support to the CEO, including preparing reports, handling correspondence and scheduling meetings
• Provide strategic, and operational support to the CEO/MD towards enhancing the effectiveness and impact of the CEO/MD's role in the implementation of projects and operations of the Company
• Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO
• Evaluates, reviews, and interprets operational and administrative inquiries in order to provide recommendations for both existing and potential clients, as may be directed by the CEO.
• Conducts first level review of all operational presentations, and correspondences coming into the CEO’s office and recommend next steps prior to further inputs from the CEO.
• Coordinates and participates in various operational/ strategic meetings with the CEO; articulating key decisions and agreed action points; cascading them to relevant stakeholders on a need to know basis and follows through on execution and feedback

HR Management

• Set yearly budget for Human Resources and Training
• Development of human resource policies and processes
• Maintains organisation structure and update personnel file
• Coordinates process of induction & briefing for new staff

Remuneration

• Develops and manages compensation and benefit
• Verify Monthly Payrolls Schedules with Finance & Account Dept.
• Performance Management
• Ensures performance management standards are adhered to
• Manages staff promotion in line with company policy
• Participates in the quarterly appraisal exercise
• Recruitment and Training
• Ensures effective management of the recruiting function: selection, placement and induction as well as Training and Development function
• Facility Administration & Supervision
• Provision & Maintenance of Facilities and Utilities
• Security & Logistics
• Provision of conducive work environment
• Vehicle Management

Protocol

• Ensures seamless passage for Management staff and Expatriates at various departureQualifications & Experience
• BSc degree / HND in Social Sciences or Humanities
• Minimum of 8 years post qualification experience
• Membership of CIPM and other Professional Bodies will be an advantage
• Knowledge and Skills