Medical Secretary at Eye Foundation Hospital

Reports To: Consultant/Medical Director

Job Summary

• A Medical Secretary ensures that all patient information processed maintains its quality, accuracy, accessibility, and security in both paper files and electronic systems to maintain patients' medical and treatment histories.
• Performs secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or procedures.

Key Responsibilities
Your duties shall include, but not limited to the following:

• Record patient history, exam notes, operative reports, referral letters, discharge summaries, and other documents.
• Translate medical abbreviations and jargon into the appropriate long form.
• Identify inconsistencies, errors, and missing information within a report that could compromise patient care.
• Compiling and recording medical charts, reports, and correspondences
• Follow up with the consultant to ensure that reports are accurate.
• Submit health records for consultants to approve.
• Follow patient confidentiality guidelines and legal documentation requirements.
• Enter medical reports into record systems (Indigo).
• Generates reports based on consultantТs request.
• Perform quality improvement audits.
• Enter medical diagnoses and recommendations into patients' medical records on the information management system.
• Mine data for reports, presentations etc. for strategic business decision making.

Qualifications

• An Ordinary National Diploma in any Medical Science related course is required e.g. Health Education, Science Laboratory Techniques, Medical Lab Scientist
• Minimum of 2 years' experience as in a similar role is required.
• Must be able to type 60 words per minute
• An Ordinary National Diploma in any Medical Science related course is required e.g. Health Education, Medical Records, Medical Lab Scientist
• A sound knowledge of data entry is required for this role.

Skills and Competencies:

• Knowledge of medical terminology, regulations and medical office procedures; knowledge of medical coding is strongly desired
• Sound knowledge of MS Office, databases and record systems
• Outstanding communication (Written, oral and listening) skills
• Confidentiality
• Organizational and multitasking skills
• Attention to detail.