Medical Records Officer at Centre for Population Health Initiatives

Job Summary

• The Medical Records Officer is responsible for the accurate documentation, organization, and management of patient and health service records within the organization’s healthcare programs or facilities. The officer ensures that patient data is properly captured, securely stored, and readily accessible to authorized personnel for effective clinical care, monitoring, evaluation, and reporting.

Job Details

Key Responsibilities

• Maintain accurate and up-to-date patient medical records in both paper and electronic systems.
• Register new patients, update demographic information, and file medical documentation appropriately.
• Ensure proper filing, retrieval, and archiving of health records for easy access and confidentiality.
• Track patient visits, referrals, and follow-ups as required by program protocols.
• Enter and update patient and service data into electronic health information systems (e.g., DHIS2, EMR, or other program-specific databases).
• Verify completeness and accuracy of data before entry and submission.
• Generate and share regular reports to support clinical and M&E needs.
• Support the harmonization of patient-level data with program monitoring systems.
• Work closely with clinicians, M&E staff, and program officers to ensure integrated data management.

Requirements

• Diploma or Bachelor’s degree in Health Information Management, or Medical Records
• Valid Medical Records Practice Liscense
• Minimum of 2–4 years’ experience in medical records management, preferably in an NGO, hospital, or donor-funded project.
• Knowledge of health data systems such as DHIS2 and  EMR is an advantage.
• Strong understanding of patient confidentiality and data protection standards.
• Excellent organizational and documentation skills.
• Proficiency in MS Office (Word, Excel) and basic database tools.