Manager, Inventory & Asset Management at Marie Stopes

JOB SUMMARY:

The inventory & Asset Management Manager is responsible for filling out orders, verifying the accuracy of orders, and maintaining inventory by ordering, receiving, and allocating orders and requests. He/ she is also required to prepare reports and correspondences and maintain files and records including general inventory and record-keeping functions. He/she will manage asset management and disposition of inactive and obsolete assets by tracking inventory, costs, movement, and disposition.

KEY RESPONSIBILITIES:

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• Design and implement an inventory tracking system to optimize inventory control procedures.
• Examine the levels of supplies and raw materials to determine shortages.
• Document daily deliveries and shipments to update inventory.
• Prepare detailed reports on inventory operations, stock levels, and adjustments.
• Perform daily analysis to predict potential inventory problems.
• Order new supplies to avoid inefficiencies or excessive surplus.
• Performs activities to monitor and maintain inventory control of stores or materials. Evaluate inventory levels, reorder quantity, etc, and notify admin/technical staff when reorders are necessary. May perform or supervise receiving, stocking, distributing, and packing in addition to inventory control. Maintains inventory records and prepares reports.
• Documents incoming and outgoing materials supplies (logistic supplies, IT Equipment, Furniture, vehicle spares, etc) 
• Receives requisitions and reviews for proper codes and approval signatures. Stocks delivered items and checked shelves for appropriate inventory levels.
• Create and regularly update the database to manage all non-consumable project inventory.
• Properly code and label all office furniture, equipment, and non-consumable inventory.
• Keep track of the location of all equipment and furniture for the project, including movement between offices by updating the database
• Verify inventory by physical stock on a bi-annual basis.
• Control and enter all new logistics supplies, IT equipment, Furniture, Vehicle supplies, etc. from the purchase receipt and/or purchase order.
• Coordinate with field admin staff to ensure efficient inventory & asset management at the regional level.
• Coordinate physical count, investigate issues of a discrepancy, identify root causes, proffer solutions to eliminate re-occurrence, and report results accordingly.

Manages asset management and disposition of inactive and obsolete assets by tracking inventory, costs, movement, and disposition.

• Perform expense management for asset disposals (forecasts, bids, schedules, etc.) and maintain asset disposal records.
• Develops asset management plans for all assets, assessing the need for renewals, new purchases, or disposals.
• Manages lease and disposals for assets, including the transition of assets between contractors and service providers.
• Reviews asset information, such as warranties, manufacturer warranties, maintenance, and service agreements, and regulatory compliance 
• Make recommendations regarding asset disposition and disposal procedures to senior management.
• Responsible for maintenance and disposition of assets, including leasehold interest, insurance, encumbrances, titling, advertising, and disposal.

KEY EXPERIENCE & QUALIFICATIONS:

• A degree in accounting with a minimum of 2nd class Upper division or its equivalent, and a recognised professional qualification such as ACA, or ACCA. 
• Working knowledge of the insurance industry and relevant federal and state regulations
• Excellent critical thinking and decision-making skills.
• Good administrative and organizational skills.
• Strong customer service skills.
• 4-5 years post-NYSC experience in a similar role with any commercial outfit
• Ability to use SUN Accounting package and other accounting packages.
• Advanced Excel skills preferred. 
• Ability to multitask, manage a workload, and produce high-quality reports.
• Good team player and flexible while working with other colleagues.

SKILLS & EXPERIENCE:

• Excellent verbal and written communication skills.
• Ability to manage and motivate teams to achieve targets.
• Good team player and strong problem-solving and interpersonal skills.
• Good understanding of general and specific Company and commercial law
• Excellent drafting and document review skills.
• Good judgment and strong initiative.
• Proven ability to effectively juggle competing priorities.
• Candidate must be able to work under pressure with keen attention to detail.
• Excellent organizational skills and ability to interact effectively with other external counsel, global MSI team members, diverse in-house client groups, senior executives, and third parties.
• Strong ability to think strategically, creatively, and innovatively.
• High professionalism, self-motivation, efficiency, and results-oriented delivery on short timelines.
• Ability to interact effectively with business and technical clients in a fast-paced environment.