Manager, Company Secretariat & Legal Governance at Airtel

This position will manage the Company Secretariat of the Company and supervise corporate governance generally. The scope of work includes arranging all Board meetings, all Board Committees meetings, corporate filings, Annual General Meetings; and managing the various Governance Codes applicable to the Company, maintaining and implementing Airtel Networks Limited’s corporate governance framework and generally assisting the Company Secretary in running the affairs of the Company Secretariat.

Responsibilities

Co-ordinate the review and presentation of Board paper

• Preparation of Notices of Board of Directors meetings and Board Committee meetings and General Meetings
• Collation and preparation of Board papers and Board Committee papers from various internal teams for preparation of the Board Pack;
• Timeous dispatch of Notices, Committee Packs, Board Packs and other Documentations for the Meetings of the Board of Directors, various Committees of the Board.
• Attending, advising and preparation of the Minutes of the Meetings of the Board of Directors and all Committees of the Board. 
• Drafting of all Board Resolutions and Shareholder including written resolutions and ensuring that approved resolutions are executed and filed appropriately
• Preparation of and response to correspondence to or from Directors, Shareholders, officers of the Company, Government Agencies, Corporate organizations and the general public.
• Maintaining and updating Statutory Registers of the Company such as the register of members, the register of Directors, the register of Directors interest in shares, the register of Directors shareholding and the minutes book.
• Filing of all Statutory filings for the Company including the Annual Returns at the Corporate Affairs Commission.
• Planning and arranging Directors’ travel and schedules for meetings.
• Preparation of Directors Remuneration schedules and ensuring prompt payment of Director’s remunerations as   at when due;
• Liaising with Non-Executive Directors and Shareholders representatives and generally handling issues that relate to their welfare;
• Ensuring smooth relations and interface with other Divisions within the Company-on-Company Secretarial matters and corporate documents and records.
• Ensuring that the Company meets all Governance requirements stipulated in the Companies and Allied Matters Act and other relevant legislation.
• Preparation, collation and filing of Quarterly Compliance    Certificate returns to Head Office and Regulators as at when due.
• Effective monitoring of the various State Legislature across the country with a view to ensuring compliance with all Governance requirements stipulated for the business.
• Ensuring that dividends are paid out to each shareholder as soon as they are declared by the Company.
• Ensuring that the at all times the Company meets all extant Corporate Governance Codes including the Internal Company Board Charter, the Bharti Airtel Code of Corporate Governance, the NCC Code of Corporate Governance and other extant Codes of Corporate Governance binding on the Company
• Any other corporate governance responsibility which may be assigned to him/her by the Director.
• Ensuring that Board evaluation exercise is properly done when due and reported accordingly.
• Ensuring that periodic training is organized for the Directors to boost their efficiency
• Liaising with the Airtel Head Office to ensure that vacancies in the Board of Directors is filled as at when due without a failure of corporate governance.
• Dealing with all requests for corporate records from the company’s business partners whilst ensuring the confidentiality of the records

Implementation of effective Corporate governance practices

• Implementation of the Company’s ethics program and administration of the Code of Conduct.
• Interface with internal units on group specific training and ensuring corporate standards are met.
• Ensure companywide declarations are adhered to and maintain governance related records

Formulation and management of the annual budget of the Company Secretariat and Governance division in accordance with the financial delegation of authority guide advisors

In accordance with the Annual Operating plan

Educational Qualifications

• Bachelor of Laws (LLB) or equivalent such as BA (Law) or J.D
• Call to the Nigerian Bar (BL); 
• Master of Laws (LLM) degree may be an added advantage
• Member of Institute of Chartered Secretaries & Administrator will be an advantage.
• Certification in any corporate governance training will be an advantage

Relevant Experience & Functional Skills

• Minimum of 10 years post call experience of law, part of which must include experience in a corporate setting or law firm with corporate practice.
• Candidate must have up-to-date knowledge of Company Law or Commercial law; in-depth knowledge of company secretarial matters, compliance, governance codes, codes of conduct and principles

Other requirements 

• Ability to work long hours; 
• Ability to work with minimal supervision and take initiative;
• Excellent communication skills  with the ability to drive change
• Strong work ethics with a positive “get it done “attitude’.
• Sound Computer skills (including word processing, use of databases and search tools)
• Excellent verbal and Written Communication skills 
• Organizational skill and attention to detail,
• Ability to take difficult and unpopular decisions at short notice and communicate such
• Ability to maintain confidentiality 
• People management skills; team focused attitude
• Honesty, integrity and commitment to the common goals and values of the organization.
• Confident, team worker, voracious reader with analytical mind, a desire to excel and a passion for the work.
• A demonstrated ability to multi-task and meet concurrent deadlines