Lubes Audit Officer at Matrix Energy Group

JOB SUMMARY

The Lubes Audit Officer is responsible for ensuring timely and accurate fund confirmation, stock monitoring, product verification, and proper documentation of all lube-related activities. The role supports operational efficiency by coordinating with Finance, Sales, and Operations to maintain accuracy, compliance, and seamless depot processes at the Lubricants maufacturing plant.

RESPONSIBILITIES AND ACCOUNTABILITIES

Financial Operations

• Confirm funds received from the Finance Department in real-time to support loading and product dispatch.
• Review of loading tickets and customers’ balances
• Review and validate refund requests from the Sales Department to ensure correctness and compliance.
• Pre and Post payments review and verification of expense requests.
• Carry out end-of-month cash count in line with audit and internal control procedures.

Stock & Inventory Management

• Monitor raw material and finished goods stock levels daily and report variances promptly.
• Review, validate and monitor store request and raw material consumption.
• Production batch review and monitoring (base oil and addictive ratio and batch traceability control).
• Conduct physical verification of purchased materials/items to confirm quantity, quality, and compliance.
• Review and document cargo received from suppliers, ensuring consistency with expected volumes.
• Security truck-in and truck-out review.
• Perform end-of-month product and tank dipping to reconcile physical stock with system records.

Equipment Maintenance & Technical Support.

• Monitoring of AGO receipt and consumption at the factory.
• Respond to factory-related issues and escalate them as necessary.
• Verify and monitor maintenance activities within the factory to ensure value for money.
• Liaise with the Maintenance Department on technical/maintenance issues relating to the factory machines.

Reporting & Documentation

• Prepare and submit monthly reports detailing key operational activities at the factory.
• Provide timely reports and updates to the Line Manager and relevant departments.

Compliance

• Ensure compliance with internal control processes, SOPs, and audit standards.
• Perform any other duties assigned by the Line Manager to support smooth depot operations.

QUALIFICATION AND SKILL REQUIREMENTS

• Bachelor's degree in Finance, Accounting, or a related field.
• Professional qualification such as ACCA/ICAN or equivalent- completed or in progress
• 1-3 years of experience in audit roles within the oil and gas, retail manufacturing, or FMCG sectors.
• Strong understanding of inventory management skills.
• Analytical mindset with the ability to detect anomalies. 
• Proficiency in ERP systems and Excel
• High attention to detail and strong reconciliation skills
• Ability to work in a fast-paced, operational environment
• Good stakeholder management (operations, factory staff, commercial teams)