Logistics Coordinator at Norwegian Refugee Council (NRC)

Role and responsibilities

The purpose of a Logistics Coordinator is to implement delegated areas of logistics responsibility and deliver a variety of related activities, including compliance; capacity building of staff; procurement planning; market assessment/survey; high-value procurement; management of warehouse, fleet; assets; securing supporting documentation/archiving; reporting and coordination. 

Generic responsibilities 

• Ensure adherence to NRC policies, handbooks, guidelines, SOPs, and donor requirements/compliance.
• Coordinate timely operational planning and management of logistics activities. 
• Ensure that country-specific SOPs regulate procedures at the Area Office level and perform periodic checks.
• Coordinate market assessment/survey within the scope and request of program/project developers.
• Prepare and submit reports and analyses. 
• Support line managers in procedures and require support team training related to logistics.
• Provide anti-corruption, transparency, and cost-efficiency focus on all processes (e.g. in procurement, vehicle management, asset management) 
• Ensure proper filing of all support documents.
• Perform other duties as assigned by the Line Manager

Specific responsibilities 

• Implement organizational Global Logistics Handbook procedures and ensure compliance with donors and organizational policies.
• Support the development and /or review of the Country Logistics SOPs and their implementation at the area office.
• Ensure capacity building of the logistics team in the area and field offices.
• Handle complex and high-value tenders and ensure they comply with NRC and donor procurement and financial guidelines.
• Participate in market assessment/surveys, due diligence, and vendor rating exercises.
• Ensure all agreements and contracts are either extended or re-tendered in time and to process the newly requested tenders based on the tender time plan.
• Participate in all relevant meetings, ensuring proper communication and coordination with other departments and support in providing technical information where relevant.
• Support preparing Project Procurement Plans and consolidating and reviewing the Area Procurement Plan.
• Ensure that the Procurement Tracker and Contract Follow-up sheet are accurate and updated before being shared as updates with all staff. 
• Consolidate quarterly reports on the performance of suppliers and service providers and highlight suppliers with poor performance.
• To ensure that stock reports and documentation are accurate, updated regularly, and spot checks are conducted.
• Ensure all NRC Area Office South vehicles and generator reports are accurate, and monthly usage analysis is conducted. 
• Ensure the Agresso Asset Register and Inventory list are accurate and conduct quarterly reconciliations. Participate in mid-year asset and warehouse physical/verification within the area and field offices.
• Provide monthly reports on all logistics activities and ensure logistics KPIs are achieved; report posted promptly on O365 for Logistics Managers/designated review.
• Contribute to identifying opportunities to implement cash-based interventions and market-based programs by participating in assessments and response analysis discussions.
• To undertake any other duties assigned by the line manager.

Competencies

Professional/Generic professional competencies for this position:

• Experience from working within technical expertise area in a humanitarian/ recovery context.
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Knowledge about own leadership skills/profile.
• Fluency in English both written and verbal.

Context/specific skills, knowledge and experience:

• Minimum 5 years experience in Supply Chain Management at a senior level, preferably within a humanitarian context.
• Qualification requirement: Essential degree and specialization in Logistics and/or Supply Chain Management, preferably professional qualifications such as CIPS L4 or higher, APICS Certification (CSCP, CLTD, CTS, CPIM).
• Good working knowledge of international supply chain operation 
• Experience and knowledge of key institutional donor’s procurement rules and regulations;
• Proven management experience, including training and capacity building of national staff;
• Strong interpersonal and communication skills.
• A high level of computer literacy.
• Fluency in English, both written and verbal

Behavioural competencies and the following are essential for this position:

• Managing resources to optimize results.
• Initiating action and change.
• Planning and delivery results.