Logistics Assistant at Solidarites International

Mission

• The logistics assistant supports the Logistics Managerin implementing and supervising all logistical activities at his/her assigned base.
• In particular, he/she lends support to carrying out urgent activities and filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the Logistics Manager in their absence.

Responsibilities
Management of supplies:

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quote requests and IOFs
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored.

Management of vehicle fleet:

• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles.

Management of equipment/telecommunications:

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication

Management and monitoring of IT equipment:

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment

Management of supplies:

• Supervise the maintenance and securing of warehouses
• Support the logistics officer in carrying out stock checks and physical inventories.

Human resource management:

• Assist in the recruitment process and in evaluating the members of the logistical team
• Establish team schedules in conjunctionwith the Logistics Manager

Profile Forsaken

• Minimum of B.Sc. Logistics / Accounting / Engineering or related Degrees.
• At least 2 years of relevant experience in a similar position with an INGO

Technical competencies:

• Knowledge of procurement and supply chain management.
• IT: Excellent knowledge of MS Office software: Excel, Word, Outlook, Power Point, Link.
• Transversal Skills: Well organized, honest, able to prioritize and manage important workload, good learning capacity and a fast learner, good communication, reactive, assertive, great attention to details, resistance to stress.
• Language: English is mandatory and one of the local dialects is an added advantage.
• Good Knowledge of the Northwest.