Logistics and Admin Officer at Georgetown University Center for Global Health Practice and Impact (CGHPI)

Job Overview

• The administration/logistics officer will ensure smooth day-to-day office management including general office cleanliness, arrangement and organization will assist the administrative manager in keeping office records; act as the initial point of contact by responding to inquiries and requests or directing as appropriate to those who need assistance.
• Basic troubleshooting and logging of all office requests. S/He will ensure a safe and efficient operation of the vehicle fleet. Ensure updates and publishing of drivers’ monthly schedules and trip plans throughout the year. Maintain adequate vehicle logs to determine mileage, vehicle history, and maintenance requirements of each vehicle.
• S/he will assist when needed in the preparation of car/travel routes. Conduct basic troubleshooting of all internet and computer-related problems. An administration officer also acts to manage the store, receive, and document all procured items and maintain distribution and utilization records.

Responsibilities

• The Logistics Officer will be responsible for the setup and regular running of the operational base.
• H/She manages the operational teams (logistics, warehousing, office assistants, and drivers)
• He liaises with the third-party facility managers to ensure adequate, security, cleaning, and maintenance of the office infrastructures.
• He coordinates administrative, HR, and program support activities at the operational base and ensures proper setup/rehabilitation/running of office premises.
• Ensures that GGHN Log procedures and respective donor regulations applicable to projects are adhered to.
• Ensures the proper functioning of the supply chain including office consumables procurement planning and forecast, receives purchased goods, and services, and ensures their transportation and adequate storage,
• Coordinate maintenance of the fleet evaluates vehicle log books and ensures the proper use of GGHN equipment
• Assesses and ensures the functioning of the internet access and communication facilities and logs complaints to the IT support staff where necessary.
• Responsible for management of training venues and coordination of participants’ logistics.
• Serves as organization focal person for hotel and catering service provisions
• Other Duties assigned.

Requirements and Qualifications

• HND / BSc Business Administration or any related social science.
• At least 2 years post-graduation.