Logistic and Procurement Officer at Ascentech Services Limited

ResponsibilitiesLogistics and Shipment Management

• Track shipments to ensure timely delivery and provide status updates to relevant departments.
• Process regulatory and shipping documents such as Standards Organization of Nigeria (SON) certificates, Form M, and PAAR documents.
• Coordinate with clearing agents to manage customs clearance and ensure smooth delivery of goods.
• Oversee the receipt of consignments, supervise offloading activities, and reconcile stock records with the Accounts Department and Warehouse Manager.
• Monitor and report consignment costs, presenting detailed breakdowns to the Accounts Department.

Container and Refund Management

• Track the return of empty containers to the port to avoid penalties.
• Process refunds related to shipping or terminal fees and maintain proper records.
• Receive Exchange Control Documents (ECD) from clearing agents and update the Banking USD FX Table.

Local Procurement

• Source and procure essential items, including cartons and LPG gas, ensuring cost-effectiveness and quality.
• Maintain strong relationships with local suppliers and negotiate favorable terms.

Communication and Documentation

• Write and respond to emails promptly, maintaining professional communication with stakeholders.
• Ensure accurate record-keeping of all logistics and procurement activities.
• Communicate effectively with team members, vendors, and external partners to streamline operations.

Skills and Competencies

• Strong organizational and time management abilities.
• Proficiency in tracking and managing shipments and logistics processes.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Detail-oriented and capable of reconciling accounts with high accuracy.

Qualifications

• Bachelor's degree or equivalent experience in Logistics, Procurement, or a related field.
• Knowledge of Nigerian customs and shipping regulations.
• Odoo user
• Proficiency in Microsoft Office tools, particularly Excel.