KVP Project Assistant at Lagos Chamber of Commerce and Industry

Job description

• The Project Assistant will possess sound Project Management skills and work closely with Project Manager/Coordinator in Nigeria and the Project Manager/Coordinator in Germany for timely implementation of the projects.
• He or she will ensure that proper records are kept and give periodic report to the Project Manager/Coordinator in Nigeria.
• He or she will give administrative and logistical support to the project team of the chamber partnership project. 

Tasks and Responsibilities

• Preparation and monitoring of accounting documents (monitoring list, proof of expenditures, etc.) 
• Assists the project team in travel arrangements, hotel reservations, and in-country transportation.
• Logistical preparation and documentation of project activities
• Technical assistance for the organisation, management, and implementation of procurements under the project budget
• Minute taking and provision of inputs for reporting purposes.
• Provide support services such as settling, rent, Wi-Fi,, telephone bills and others
• Assist in handling orders such as office supplies and/or materials for office use and trainings.
• Responsible for copying, sorting, scanning, and sending documents through DHL. 
• Maintain updated & complete list of inventories of project properties.
• Collect and control timesheets.
• Assist in the implementation of KVP project activities in accordance with the operational workplan.
• Prepare administrative documents, collect, and compile inputs to documents.
• Draft routine letters and correspondence for project implementation.
• Prepare inputs to project implementation processes. 
• Organize stakeholders’ meetings, compile, and organise inputs to meetings, project reports, presentations, communication materials.
• Project document management (e.g., research and installation of a document sharing platform)
• Carry out other assignments as may be assigned by the Project Managers/Coordinators 
• Prepare weekly report on progress with the KVP project. organize communication between German partners and local partners as well as other stakeholders. assistance to incoming short-term experts, Logistical preparation of short-term experts’ missions.
• Besides the administrative and logistical support, the following activities will be part of the project assistants’ tasks.
• Organisation and implementation of surveys to be conducted within the project, if necessary, giving trainings on data collection and data processing for project partners and colleagues. 
• Depending on the needs of the project, additional activities may be included upon agreement between employer (here the funding part CCI Gießen-Friedberg). These changes will not result in any adjustment of the salary agreed upon.

Job Requirements/Competencies

Education:

• Bachelor of Science or its equivalence in Social Science, Management, or humanitarian courses.
• Master’s degree is an added advantage.
• The prospective candidate must have relevant professional certifications, e.g. Project Management.

Experience:

• Minimum of 2 years cognate working experience.
• He or she must have worked in similar capacity or have managed international projects.
• Experience in chamber/association work is an advantage as well as experience in project monitoring and management of trainings. 

Communication Skills:

• Excellent Communication skills (both in written and in verbal form). 
• Excellent analytical and reporting skills. 

Leadership/People Skills:

• Ability to demonstrate strong leadership qualities where he or she shows an ability to influence Team members, engage relevant stakeholders, target and manage members.