Junior Finance Officer at BAP Energy Limited

About the job

Financial Accounting

• Assist in the preparation and posting of accounting entries into the financial system in accordance with approved accounting policies and procedures.
• Support the maintenance of accurate and up-to-date financial records for all business transactions.
• Process invoices, payment requests, journal entries, and other financial documents in a timely manner.
• Assist in preparing monthly, quarterly, and annual financial reports and schedules.
• Ensure all financial transactions are properly documented and supported with relevant approvals and evidence.

Financial Planning & Budgeting

• Support the preparation, consolidation, and monitoring of departmental and organizational budgets.
• Assist in tracking actual expenditures against approved budgets and highlight variances for review.
• Provide financial data and analysis to support forecasting and business planning activities.
• Maintain budget tracking schedules and assist in preparing periodic budget performance reports.
• Support the Finance Manager in gathering and validating financial information required for planning exercises.

Accounts Reconciliation

• Perform regular bank reconciliations and investigate identified discrepancies.
• Assist in reconciling general ledger accounts, vendor accounts, customer accounts, and intercompany balances.
• Monitor outstanding items and ensure timely resolution of reconciling differences.
• Maintain reconciliation schedules and supporting documentation for review and audit purposes.
• Escalate unresolved reconciliation issues to the Finance Manager for appropriate action.

Records Management & Archiving

• Maintain organized and secure records of financial documents, transactions, and supporting schedules.
• Ensure proper filing, archiving, and retrieval of accounting records in both physical and electronic formats.
• Support compliance with document retention policies and regulatory requirements.
• Ensure financial records are readily accessible for management review, audit activities, and regulatory inspections.
• Maintain confidentiality and integrity of all financial information and records.

Audit Coordination & Liaison

• Assist in coordinating requests from internal and external auditors.
• Compile and provide required financial documents, schedules, and supporting information during audit exercises.
• Maintain audit files and ensure timely availability of requested records.
• Track audit observations and support the implementation of agreed corrective actions.
• Liaise with relevant departments to obtain information required for audit reviews and compliance assessments.

Accounts Payable & Receivable Support

• Assist in processing vendor payments and ensuring payments are made in accordance with approved terms.
• Support the preparation and review of payment schedules.
• Monitor outstanding receivables and follow up with relevant stakeholders where necessary.
• Maintain accurate records of payables and receivables transactions.
• Ensure all transactions comply with company policies and established financial controls.

Financial Controls & Compliance

• Support the implementation and adherence to internal financial controls and procedures.
• Assist in ensuring compliance with statutory, regulatory, and company financial requirements.
• Identify and report control weaknesses, process gaps, or compliance concerns.
• Support periodic reviews of financial processes to enhance efficiency and effectiveness.
• Ensure all activities are conducted in accordance with applicable accounting standards and company policies.

Reporting & Administrative Support

• Prepare routine financial reports, schedules, and management information as required.
• Support data gathering, analysis, and presentation of financial information for decision-making.
• Assist in maintaining finance department trackers, registers, and reporting templates.
• Participate in finance-related projects and continuous improvement initiatives.
• Carry out other finance, accounting, and administrative duties as may be assigned by the Finance Manager from time to time.

Requirements

• Bachelor’s degree in accounting, Finance & Economics
• Professional certification (or progress towards certification) such as ACA, ACCA, CPA, or ICAN is an added advantage.