Junior Finance Assistant at Cartrack Engineering Technologies

Main Purpose of the Job

• To provide work flow in the finance processes by ensuring efficient and effective documentation in line with Country regulations; being proactive in the management of the financial processes, through a rigorous accounting and provide accurate and timely reports as and when required.

Duties and Responsibilities

• Ensure that all journal entries are posted correctly.
• Regular updates to financial statements and reports
• Maintain accounts receivable and accounts payable
• Prepare monthly payroll.
• Regular follow-up on all outstanding debts for specific customer accounts in liaison with the respective sales staff and Credit collections team
• Verify facts of all transactions before processing for approval
• Ensure adherence to policies and procedures of the finance department.
• Maintain records of all financial transaction and correspondence s in the requisite files (invoices, credit notes, remittance slips, copies of withholding VAT and any other accountable correspondence)
• Ensure that collections and banking are done in a timely manner.
• Follow up on overdue payments and maintain accurate records of all debt collection activity.
• Involve the sales team in risk management and collection of overdue payments, providing them with appropriate information.
• Assist with resolution on client complaints on billing.
• Carry out periodic stock and inventory checks
• Develop and maintain strong working relations with the sales and operations departments
• Perform any other duty as may be assigned to you by your Supervisor from time to time.

Key Result Areas:

• Regular follow-up on all outstanding VAT/ WHT receipts for specific customer accounts in liaison with the credit control team.
• Verify facts of sales alterations before any payment confirmations & proforma invoices are issued.
• Ensure adherence to policies and procedures of the finance department.
• Ensure that billing instructions are clear and strictly adhered to, especially on the Cartrack platforms (CAMS)
• Timely preparation of finance reports.
• Maintain accurate records of all customers financial standing with Cartrack.
• Ensure accurate reconciliation of customer account and amicable resolution of customer complaints.
• Perform any other duty as may be assigned by your Supervisor from time to time.

Minimum Requirements

• Qualification: Minimum B.Sc degree in Finance or Accounting Option and Certified Public Accountant CPA (K) ACCA with CIA and CISA certifications
• Experience: At least two years in Financial Accounting in a medium sized organization.

Salary
Negotiable + Company benefits.