Inventory Specialist (Operations and Warehousing) at Medbury Medical Services

Key Responsibilities
Maintain Accurate Inventory Records and Perform Regular Audits:

• Track, document, and update all inventory movements using inventory management systems to ensure real-time accuracy.
• Maintain detailed records of stock levels, batch numbers, expiration dates, and storage conditions, particularly for sensitive medical supplies and pharmaceuticals.
• Conduct regular cycle counts, physical inventory checks, and reconciliation exercises to identify and correct discrepancies.
• Prepare audit reports and collaborate with finance and compliance teams during internal and external inventory audits.

Oversee Warehouse Operations:

• Manage day-to-day operations of the warehouse, ensuring timely receiving, proper labeling, secure storage, and efficient dispatch of medical supplies.
• Supervise loading and unloading activities, verify delivery notes and invoices, and inspect goods for quantity, quality, and damage.
• Ensure optimal space utilization in the warehouse by organizing inventory based on product type, demand frequency, and safety requirements.
• Monitor warehouse staff performance, provide training, and ensure adherence to operating procedures.

Implement Inventory Control Procedures:

• Develop and enforce standard operating procedures (SOPs) for inventory handling, stock rotation (FIFO/FEFO), returns, and disposals.
• Monitor inventory turnover and identify slow-moving or obsolete stock to reduce waste and maximize storage capacity.
• Introduce barcoding, RFID tagging, or other digital tools to improve inventory tracking and accuracy.
• Implement loss prevention strategies including restricted access zones, surveillance, and audit trails for high-value or controlled items.

Collaborate with Supply Chain and Procurement Teams:

• Work closely with the procurement and supply planning teams to align inventory levels with demand forecasts and order cycles.
• Provide real-time inventory reports to support purchasing decisions and avoid overstocking or stock-outs.
• Participate in demand planning meetings to provide insights on inventory trends, consumption rates, and replenishment needs.

Ensure Adherence to Health and Safety Regulations:

• Enforce compliance with all relevant health and safety guidelines for medical storage, including temperature control, shelf life, and contamination prevention.
• Ensure hazardous materials and sterile products are stored and handled according to regulatory standards.
• Conduct routine checks to identify and rectify potential safety risks in the warehouse or storage areas.

Inventory Reporting and Analysis

• Generate regular inventory status reports for management, highlighting key metrics such as stock levels, expiry timelines, and consumption rates.
• Recommend adjustments to reorder points, minimum/maximum stock levels, and safety stock thresholds based on demand variability.

Returns and Disposal Management:

• Coordinate the return of damaged, expired, or excess stock to suppliers or appropriate disposal channels.
• Ensure proper documentation and regulatory compliance in the disposal of medical or pharmaceutical waste.
• Maintain logs of returned items and track trends to prevent repeat occurrences.

System and Process Improvements:

• Evaluate existing inventory systems and recommend upgrades or enhancements for better performance.
• Support the implementation of new inventory technologies and train relevant staff.
• Identify opportunities to automate routine tasks and improve inventory process efficiency.

Requirements

• Interested candidates should possess a relevant qualification with 5 - 10 years work experience.