International Procurement Manager (Infrastructure and Medical Equipment) at Tokiye Integrated Medical Services

Job Description

• The International Sourcing, Procurement and Logistics Manager is responsible for end-to-end international procurement and logistics for the IIH project, covering medical equipment, MEP systems, specialist finishes, and long-lead infrastructure items.
• The role ensures right quality, right price, right timing, strict compliance with procurement governance, optimized logistics cost, and seamless delivery from OEM factory floor to IIH site. This is a mission-critical role for protecting project timelines, budgets, and technical integrity.

Key Responsibilities

International Sourcing and Supplier Engagement

• Identify, evaluate, and onboard international OEMs and approved suppliers for: Medical equipment & imaging systems, Biomedical systems, HVAC, electrical, plumbing, ELV & specialist MEP items, Specialized hospital finishes and long-lead items.
•  Lead technical-commercial engagements with OEMs in collaboration with consultants.
•  Manage RFQs, technical clarifications, negotiations, and commercial close-out.
• Ensure supplier compliance with international healthcare standards and project specifications.

Procurement Management

• Develop and execute international procurement plans aligned with the master construction and equipping schedule.
• Coordinate with QS and finance to ensure: Budget compliance, Cost optimization, Value engineering where applicable.
• Prepare and manage: Comparative Technical and Commercial Evaluations, Purchase Orders (POs) and Contracts, Delivery schedules and milestone-based payment structures.
• Track long-lead items and proactively manage procurement risks.

Logistics and Supply Chain Coordination

• Manage international logistics from origin to site, including: EXW / FOB / CIF / DDP arrangements, Sea freight, air freight, and special cargo handling.
• Coordinate freight forwarders and customs agents for: Import documentation, Duty waivers and exemptions (where applicable), Timely customs clearance.
• Oversee site delivery, warehousing, material release, and inventory coordination.
• Ensure packaging, handling, and transportation meet OEM and healthcare equipment standards.

Documentation, Compliance and Controls

• Maintain complete procurement and logistics documentation, including: RFQs, bids, evaluations, POs, shipping documents, BLs, AWBs, packing lists, invoices.
• Ensure compliance with: Project procurement policies, Audit and governance requirements, Regulatory and customs frameworks.
• Support internal and external audits with clear, traceable documentation.

Stakeholder and Cross-Functional Coordination

• Interface with: Design consultants and biomedical planners, Construction and MEP teams, Finance, treasury, and project controls.
• Align delivery schedules with installation readiness and site sequencing.
• Provide regular procurement and logistics status reports to management.

Risk and Performance Management

• Identify procurement and logistics risks (lead time, FX exposure, shipping delays, regulatory issues).
• Implement mitigation strategies to protect project timelines and budgets.
• Monitor supplier performance and enforce contractual obligations.

Requirements

Qualifications and Experience

• Bachelor’s degree in: Engineering, Supply Chain, Procurement, Logistics, or related field.
• Professional certifications (added advantage):CIPS, CSCP, PMP, or equivalent.
• 10–15 years experience in:International procurement and logistics, Large infrastructure or healthcare projects.
• Proven experience handling:Medical equipment procurement, International OEM contracts, Customs clearance and complex logistics.
• Strong understanding of healthcare construction and equipping workflows.

Required Skills and Competencies

• Strong commercial negotiation skills
• Deep understanding of international trade terms (Incoterms)
• Excellent planning and coordination capability
• High attention to detail and documentation discipline
• Ability to work under tight timelines and high-value procurement pressure
• Strong communication and stakeholder management skills