Internal Services Officer at SPIE Oil & Gas Services

Job Description

• SPIE Services Nigeria Limited is currently looking for Internal Services officer to join its work force in Nigeria.

Responsibilities
Responsibilities shall include:
Estate Services Management:

• Estimate the District needs of stationeries/small office equipment and materials and pro-actively plan and process re-stocking of materials.
• Treats requests for stationeries supply and monitors the monthly requested items for excesses to discourage creation of “satellite stores” in individual departments.
• Receives ordered stationeries and materials from vendors. Inspects to confirm that quality and quantity are as specified in Purchase Order.
• Recommend for rejection any sub-standard materials.
• Obtains feedback from users for any new brand of item introduced to ensure customer satisfaction.
• Maintains accurate reporting using stock cards for items and database of requests for trend analysis and audits.
• Administers the meeting resources in an efficient manner by always consulting the supposed user to ensure efficient usage and ensure there are no clashes and mix-ups in the schedule sheet.
• Distributes mails from other affiliate through SAGA, other courier houses and mails from all other locations.
• Efficient distribution of incoming mails within the office base and delivery of the outgoing mails including those going overseas.
• Supervises and monitors stock and distribution of office & household furniture/ equipment and appliances
• Maintains accurate and up to date records of all offices & household furniture/equipment and appliances in offices and ensure proper accountability.
• Supervises the relocation and movement of staff from one office to another as programmed.
• Receives calls/mails from GS Helpdesk in respect to faults or requests and treats same with dispatch.
• Supervises satellite TV installations, renewals and repairs in the offices.
• Responds to routine and emergency situations within the offices.
• Assist in office key management in the main base.
• Ensure proper cleaning of the internal space of office buildings in the main base.

Complexity & Problem Solving:

• Treats requests for stationeries supply and monitors the monthly requested items for excesses to discourage creation of “satellite stores” in individual departments.
• Obtains feedback from users for any new brand of item (office equipment & Stationeries) introduced to ensure customer satisfaction.
• Administers the meeting resources in an efficient manner by always consulting the supposed user to ensure efficient usage and ensure there are no clashes and mix-ups in the schedule sheet.
• Supervises the relocation and movement of staff from one office to another as programmed and on request
• Receives calls/mails from GS Helpdesk in respect to faults or requests and treats same with dispatch.
• Supervises satellite TV installations, renewal and repairs in the offices and residences
• Responds to routine and emergency situations within the offices and residences.

Profile
Administration:

• Maintains accurate reporting system of all items and database of requests for trend analysis and audits.
• Maintains accurate and up to date records of all offices & household furniture/equipment and appliances in the offices and ensure proper accountability.
• Keep adequate records of monthly proforma invoices of the individual contractors.
• Initiate payment process by raising an E-JPC request to every invoice received.
• Follow up and monitor the expiration of every contract for renewal processes.

Qualifications / Experience Required

• BSc / HND in Social or Management Sciences or BA, Humanities
• Diligence and honesty are a must-have.
• Exceptional knowledge of Microsoft packages especially Excel
• Ability to draw up and put together Reporting tools
• Ability to work under pressure and multitask
• 5 - 8 years relevant working experience in similar job and largescale business environment.