IACD Depot Officer at Matrix Energy Group

The IACD Depot Officer is responsible for ensuring timely and accurate fund confirmation, stock monitoring, product verification, and proper documentation of all depot-related activities. The role supports operational efficiency by coordinating with Finance, Sales, and Operations to maintain accuracy, compliance, and seamless depot processes.

RESPONSIBILITIES AND ACCOUNTABILITIES

 Financial Operations

• Confirm funds received from the Finance Department in real-time to support loading and product dispatch.
• Review and validate refund requests from the Sales Department to ensure correctness and compliance.
• Carry out end-of-month cash count in line with audit and internal control procedures.
• Respond to requests from the Sales Department, including adjustments to product quantities or documentation.

Stock & Inventory Management

• Monitor stock levels daily and report variances promptly.
• Conduct physical verification of purchased items to confirm quantity, quality, and compliance.
• Review and document cargo received from vessels, ensuring consistency with expected volumes.
• Perform end-of-month product and tank dipping to reconcile physical stock with system records.

Equipment Maintenance & Technical Support.

• Respond to gantry-related issues and escalate them as necessary.
• Work with the Depot Manager to agree on maintenance activities within the gantry and depot area.
• Liaise with the Maintenance Department for checks on meters, loading arms, valves, and related facilities.

Reporting & Documentation

• Prepare and submit monthly depot/terminal reports detailing key operational activities.
• Provide timely reports and updates to the Line Manager and relevant departments.

Compliance

• Ensure compliance with internal controls, SOPs, and audit standards.
• Perform any other duties assigned by the Line Manager to support smooth depot operations.

Job Requirements

Education & Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Professional certification (ICAN, ANAN, or similar) is an added advantage.
• Minimum of 2–3 years’ experience in depot operations, finance operations, reconciliation, or inventory management.
• Experience within the oil & gas downstream sector is an added advantage.

Skills & Competencies

• Strong analytical and reconciliation skills.
• High attention to detail and accuracy.
• Good understanding of depot operations and product accounting.
• Proficiency in Microsoft Excel and ERP systems.
• Effective communication and interpersonal skills.
• Strong integrity and adherence to internal controls.
• Ethical, discreet, and professional in handling sensitive information