Human Resources Specialist II at Management Sciences For Health - MSH

Project Overview

• PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH. The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention.
• PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. 

Main Purpose of the Job

• The Project Human Resources Specialist II implements and leads the activities of the Project Human Resources Management (HRM), providing a full spectrum of HR services at project level linked to organizational needs and objectives.
• The Project HR lead serves as a resource person with respect to MSH/USAID regulations. Under the direct supervision of the Project DFA, the successful candidate works closely with the Nigeria HR Partner, Global HR Partner, and the Project Leadership Team to support the achievement of organizational and country mission, goals, and objectives through the development, implementation, and management of HR activities.
• The successful candidate adheres to MSH’s Procurement Integrity (PI) standards in all HR activities and is responsible for raising the awareness of staff regarding PI regulations.

Relationship:

• Reports Directly To: Director Finance and Administration
• Supervises: HR Specialist I
• Works Directly With: Director Finance and Administration, Project Directors, All Hiring Managers, MSH operations and finance team, technical/program team.

Specific Responsibilities
Recruitment and Placement:

• Oversee the recruitment process for project staff
• Ensure all MSH/Donor recruitment policies and procedures are adhered to and recommend improvements.
• In collaboration with PD, DFA and Country HRM, review and prepare recruitment materials including job descriptions, job specifications, adverts and interview questions for positions to be filled.
• Carry out short listing, coordinate & participate in interviews.
• Conduct and manage biodata forms and antiterrorist and reference checks.
• Maintains an active and organized data bank of applicants for various positions.
• Plan and conduct/coordinate new employee orientation including provision of information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits etc.
• Salary and employee benefits management
• Contributes and ensures that the MSH Nigeria benefits package are evaluated and revised as necessary. Communicate any changes to the project staff.
• Manage payroll administration by provision of relevant human resources information.
• Conduct salary negotiations for new and existing staff. Review all offers to be selected candidates, ensuring equity within the different projects.
• Ensure that all promotions are properly justified both technically and in terms of compensation.

Performance Management:

• Work with Supervisors/Managers to ensure that all new staff have set objectives for the probation period, manage due dates and decisions to confirm further employment.
• Manage the full cycle performance review process at project level and ensure that deadlines are met. Conduct training during performance review process.
• Assist Supervisors/Mangers on the project with managing performance issues.
• Manage disputes and grievances effectively.
• Plan and conduct various PPRD & supervisors’ training.
• Assist Supervisors/Managers with Development Plans for staff.

HR Information Systems:

• Responsible for managing information in the Workday system – accurate and timely submissions.
• Maintain records and compile statistical reports concerning personnel-related data.
• Assist in analyzing statistical data and reports to support appropriate decision making.
• Support the establishment and maintenance of appropriate mechanisms to share ideas i.e. HR database, open discussions, employee-management meetings etc.
• Provision of various HR Information reports to Home office i.e. employee issues reports, HR Information reports necessary for budgeting and data validation.

Employee Services:

• Coordinate timely and accurate submission of timesheet
• Assist DFA/ Lead to conduct regular and thorough risk assessments in country, and to monitor success of risk mitigation and risk control activities.
• Support initiatives geared towards creation of a safe, healthy, and happy workplace such as open-door policy, One MSH policy, trainings and safeguards that promote safety and security at workplace.
• Highlighting of HR issues for monthly Nigeria HR meetings and monitoring progress of implementation.
• Ensure compliance with global HR systems in country to guide staff
• Coordinate staff exit process, including conducting of exit interviews.

Required Minimum Education

• Bachelor’s degree with at least a minimum of 8 years of experience in human resources management, including recruitment and personnel management is required.

Required Minimum Education

• Bachelor’s Degree with at least a minimum of 8 years of experience in Human Resources Management, including recruitment and personnel management is required.

Knowledge and Skills:

• Must have demonstrated understanding of Nigeria Labor laws, Company Act, NGO Act and other relevant laws.
• Experience of managing HR functions in USG funded projects will be preferred.
• Experience managing and leading HR functions in the NGO health sector is an added advantage
• HR professional certification will be an added advantage.
• Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.
• Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment and meet competing deadlines.
• Strong service orientation with the ability to proactively approach clients to understand their needs and to find effective solutions.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants.
• Demonstrated ability to successfully coordinate activities with senior project management staff and proven ability to work successfully on a team in a fast-paced environment.
• Strong organizational skills ability to handle multiple priorities in an autonomous manner.
• Excellent oral and written communication skills in English.
• Demonstrated computer proficiencies, including Microsoft Office Suite, especially Word, Excel, PowerPoint and database management.
• Competencies
• Demonstrated success and experience in HR functions, preferably in Nigeria strongly preferred.
• Demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
• Demonstrated ability to successfully coordinate activities with senior project management staff and proven ability to work successfully on a team in a fast-paced environment.
• Integrity and friendly approachability.
• Able to maintain high level of integrity and confidentiality.
• Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.
• Decision Quality, Functional/Technical skills, Listening, Managerial Courage, Time Management, Presentation skills, motivating others, Conflict Management, Delegation, Developing Direct Reports and Others.
• Quality and Timeliness of Work

Physical Demands:

• Keyboard use, Pulling drawers, Lifting papers <10lbs., ETC.