Human Resources Mobility Assistant at Action Against Hunger | ACF-International

Reporting to: Human Resources Administrator
Proposed start date: August 2022

Job Description

• We are currently looking to fill the role of Human Resources Mobility Assistant who will be responsible for overall day-to-day management and communication; facilitating staff movement and accommodation (hotel and guesthouse) bookings; office and guesthouse supplies maintenance; support in organizing office meetings and staff welfare activities; liaise with finance for vendor payments (travel and hotel).

Key Responsibilities

• Receive all Nigerian mission visitors at the front desk, and ensure that the desk is covered at all times;
• Ensure smooth operations in the reception, conference room and waiting lobby;
• Manage the reception and ensure lobby area is clean and presentable at all times through the office cleaner;
• Maintain an updated Nigeria Mission staff contact list and constant companion;
• Organize business cards for relevant full time staff in the mission;
• Schedule briefings for all incoming international staff, visitors and consultants;
• Support HR and Logistics in flight bookings and road movement for all staff as directed;
• Update the mission movement board on a weekly basis;
• Arrange for hotel or guesthouse accommodation bookings for visiting staff in Abuja;
• Liaise with logistics and finance to ensure that Action Against Hunger international visitors are provided a phone, airtime, sim card, per diem and security envelope on arrival;
• Ensure sufficient supply of office and guesthouse cleaning supplies and materials and work with HR to replenish them on a quarterly basis;
• On  monthly basis share hotel invoice and travel agent tracker with Finance;
• Include all necessary documents for payment facilitation i.e. boarding passes, tickets, hotel guest bill, invoice etc;
• Follow up on collection of cheques for payment of vendors;
• Manage the submission of monthly statements for UNHAS travel and ensure UNHAS account is topped up regularly.

Position Requirements

• Minimum of a Bachelor's Degree in fields related to HR, Administration and Management or equivalent year of experience;
• Experience working in HR and/or administrative support positions, 1+ years;
• Excellent verbal and written communication skills;
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
• Excellent computer literacy including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook);
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
• Strong office administration experience or front office experience in a busy environment;
• Strong commitment to humanitarian work.

Starting Basic Salary
N183,056 NGN per month (excluding other benefits)