Human Resources / Administrative Assistant at International Masters Security Systems (IMSS) Limited

Responsibilities

• Perform administrative support duties, such as maintaining employee database, performance reports and communications.
• Manage recruitment, scheduling onboarding tasks, processing employee for deployment and managing communications
• Prepare files and forms for new employees and update employee status.
• Sort and update records, dispose of old records properly and contact employees to update their information and other key documents.
• Act as liaison officer between the HR department and the rest of the organization.
• Maintain proper records of employee attendance and leaves
• Assist HR Manager in policy formulation, hiring and salary administration
• Submit online job postings, shortlist candidates and schedule job interviews
• Coordinate orientation and training sessions for new employees
• Ensure smooth communication with employees and timely resolution to their queries
• Managing the firm’s front office

Required Skills and Qualifications

• Successful candidate must have a Bachelor’s Degree (preferably in Personnel Management and Business Administration.
• Candidate must have a minimum of 3 years’ experience in an administrative role
• Candidate must have strong communication skills
• Must be extremely organized and motivated to work in a fast pace organization.
• Must have the ability practice discretion at all time with private information at her disposal.
• Candidate must be knowledgeable about organization as soon as coming onboard and the various procedures for hiring, promoting and terminating employees.
• Candidate must be able to quickly resolve people’s problems
• Candidate must be familiar with database systems and common HR applications

Generic Skills Required:

• Communication Skills, as candidate will communicate with varying levels of authority.
• Software Skills, you must possess competency in a range of office software and tools.
• Teamwork, you should be interested in people management and understanding the psychology of team dynamics
• Conflict Resolution, remaining impartial, providing correct information and manage conflict situations.
• Research, excellent research skill is top-priority
• Proactivity, ability to recognize potential problems and have them resolved before they occur.
• Analytic Skill, must be able to incorporate data analysis for better decision making.