Human Resource Assistant (Maternity Cover) at Medecins Sans Frontieres

Employment Type: Contract
Contract Period: 4 Months

Main Duties and Responsibilities

• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR processes management.
• Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
• Additional HR/ Admin tasks delegated by the Project HR Manager.

MSF Section / Context Specific Accountabilities
Reporting to the HRCO, will support the coordination office in the following tasks:

• Inventory Management (including stationery)
• Ensure an update contact list is received from all project locations and shared across the mission on a monthly basis
• Support the PAM with medical license verification for medical staff in the mission, management of DWs
• Requesting new objective to open vacancies on Hr.net
• Supporting recruitment through interview and testing planning and facilitation
• Onboarding new starters
• Management of hard personnel files in the coordination office, updating HR information on Homere
• Responsible for monthly payroll and following up with social contributions
• Making arrangements for accommodation for visitors and those transiting through Coordination
• Admin tasks: Transit phone management, ID cards for all new staff in the mission, following up with job request to the logistics department, food pot management
• Support L&D activities in the coordination Office.

Minimum Required Skills and Qualifications
Education:

• Must possess a First Degree in Human Resources, Business Administration, or any related field
• CIMP, CIPD Certifications will be an added advantage.

Experience:

• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries.

Languages:

• English Language essential.