HRIS Intern at PZ Cussons

HRIS Administration & Data Management

• Maintain and update employee records in the HR Management System (e.g., Workday, HM 7.0).
• Ensure accurate data entry for new hires, role transitions, and employee exits.
• Generate reports for payroll, management, and compliance purposes.
• Support system upgrades, troubleshooting, and user training.

Documentation Management for Joiners, Movers, and Leavers

• Ensure systematic filing of physical and digital documentation for new employees, transfers, and exits.
• Maintain accurate records in compliance with company policies and regulatory requirements.
• Process and document changes related to promotions, transfers, resignations, and exits.

Payroll & Staff Communication

• Prepare staff communications related to job changes, promotions, transfers, resignation acceptances, and car subsidy grants.
• Prepare employee references and notifications as needed.
• Process loan application letters and financial documentation.
• Provide payroll support, ensuring accurate and timely processing of final payments and benefits for exiting employees.
• Prepare addendums and ensure compliance with payroll deadlines.

Leaver Management & Transition Support

• Facilitate employee exit processes, including clearance, final payments, and benefit processing.
• Ensure proper documentation and processes for employee exits, facilitating clearance procedures, and preparing final documentation.
• Handle resignation acceptances, car subsidy grants, and employee references.

Staff Communication & Records Management

• Manage internal staff communications for job changes, promotions, and transitions.
• Maintain accurate documentation of disciplinary actions and HR-related matters.
• Ensure timely distribution and proper documentation of staff vouchers by the 29th of every month.
• Support payroll processing for exiting employees, ensuring correct and timely preparation of final payments and benefits, including any addendums.