HR Supervisor at ALIMA

RESPONSIBILITIES

ADMINISTRATIVE AND RECRUITMENT MANAGEMENT OF NATIONAL STAFF

• Under the Admin Manager’s supervision, execute Administrative and legal related tasks, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Update the project organigram and submit to Admin Manager
• Supervise ALIMA premises in order to ensure working conditions are in conformity with legal requirements.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary, in order to ensure labour and tax compliance
• Inform in the systems all personal files and keep them up-to-date in order to facilitate HR processes management
• Update Social security & Tax office employee files in order to meet legal requirements and duties.
• Update job descriptions and function grid classification in order to clarify accountabilities and rewarding practices.
• Monitors the performance of staff. Provides feedback on their performance and conducts performance evaluation.
• Prepare and archive formal certificates and other HR documents when needed in order to facilitate hiring processes.
• Supervise all movements of personnel from/to mission/project/home and all related formalities (briefing, visa, accommodation, trial period, extension of mission, early return, etc.) in order to facilitate accommodation and relocation.
• Support line managers in recruitment and hiring process in case of absence of Admin Manager, ensuring administrative and legal accuracy, in order to meet HR needs.
• Communicate to and brief new employees on HR policies and regulations in order to facilitate onboarding processes.
• Assist the Admin Manager in following- up disciplinary measures and court cases in order to protect ALIMA interests and to ensure legal compliance.
• Registers applicants to training and follows-up with the HR Manager.
• Prepare all correspondence with local authorities (i.e. tax offices, ministry of labour) in order to maintain flow and soft relationships.
• Maintains staff and program information using spreadsheet and/or database software.
• Evaluates, develops and recommends office procedures and practices to senior management. Ensures that approved office policies, practices and procedures are understood and followed.
• Performs other related duties as required.

PAYROLL MANAGEMENT

• He captures the variable elements of the payroll in Homere
• He validates the requests of instalments and records them on Homer,
• He collects the attendance sheets and notes the various absences, collects overtime cards and checks their validity, and enters these in the Homer payroll software
• He/she establishes the monthly pay slips
• It publishes the ballots and verifies that each ballot is correctly established,
• He has checked and targeted salary listings by the logistician-administration or field administration manager,
• It prints the bulletins and closes the pay of the month.
• At the end of the contract, he establishes the balances of all accounts
• It verifies the rights to paid holidays, enters the variable elements of the salary into the payroll software,
• He/she prints payslips and gives to staffs and files acknowledged copy
• He causes these elements to be targeted and transmitted to the employee.

FEATURES:

• Remains discreet about the professional and personal life of team members
• The responsibilities mentioned above are not exhaustive and other work may be requested depending on the needs of the mission.

Other qualities

• Excellent interpersonal and communication skills, good judgment and a high level of respect for confidentiality.
• Highly effective organizational and multitasking skills.
• Team management and good mastery of teamwork
• Adherence to the ALIMA Principles and Charter
• Flexibility
• Flawless motivation and result oriented
• Creativity
• Can work under stress & available on request.
• Autonomous
• Good knowledge of HOMERE and HIRS