HR & Operations Manager at Proten

Company Description
Our cleint is a leading food and agri-business, supplying food ingredients, feed and fibre globally.

Job Description
Summary:

To provide support to managers and supervisors in the day-to-day administration of human resource policies and programmes in a Unit

Core Responsibilities:

Industrial Relations

• Visits to Operations floor regularly, interact with workers with the view to knowing their problems, be proactive and resolve issues that could lead to down tool by workers.
• Provides support for the review of CBAs by carrying out benefit surveys and participating in negotiations.
• Interprets HR policies and labor legislation to managers and supervisors.

Personnel Administration

• Manages staff leave, prepares annual leave plan, Monitors and enforce implementation of leave plan
• Staff file management, ensure completion, correctness and regular update. Prepares monthly human resources report
• Processes applications for loans, salary advances, and other benefits endorsed by supervisor and approved by factory manager.
• Prepares inputs for the monthly payroll.
• Vets pay vouchers prepared by the outsource agencies. Organization & Jobs Structure
• Liaises with managers and supervisors and prepares job descriptions for newly created jobs and updates organization charts and existing job descriptions. Performance Appraisal
• Ensures staff appraisal are done for all staff members
• Provides support to managers and supervisors in the completion of performance assessment forms.
• Gives input in the computation and communication of annual merit increases to employees. Recruitment & Selection
• Maintains data bank of unsolicited applications from job applicants and keep track of candidates interviewed
• Sources cvs, shortlists applicants, and coordinates interview, selection and placement as required
• Liaises without sourced contractors for replacement or filling new vacancy as required.
• Prepares schedule and coordinates the orientation of newly engaged employees.
• Maintains and monitors staffing levels developed for the factory to ensure strict compliance.

•Training & Development

• Liaises with managers and supervisors on the regular identification of training needs of employees. Prepares yearly training plans for GMP, Fire drill and Safety committee meeting sessions
• Organizes programmes to facilitate staff development.
• Organizes induction program for all categories of staff

Health & Safety

• Undertakes regular audit of the factory to ensure that health and safety standards and regulations are adhered to.
• Maintains record of all accidents and conducts investigations into accidents and submits reports on causes and preventive measures to factory management and Head of HR.
• Responsibility for general cleanliness & housekeeping of the factory and surrounding areas. Departmental Relations:
• Maintains contact with heads of units in the factory, Head of HR, and Corporate Office Accounts Department. External Relations:
• Maintains contact with employment agencies, Labour union, training service providers and security agencies Any other duties as required

Qualifications

• Minimum of 10years work experience as  an HR Manager, Operations in an FMCG/manufacturing company
• Relevant professional certifications are a major plus
• Minimum of 10years experience as an HR Manager, HR Operations Manager or a similar role
• Experience in designing compensation and benefits programs
• Ability to design and implement fair and clean company policies
• Excellent decision-making and analytical skills
• Strong verbal as well as non-verbal communication skills
• Exceptional team management and organizational skills
• Ability to take quick decisions while working in a fast-paced environment
• Experienced Microsoft Office user, particularly Word, Excel, PowerPoint and Outlook.
• Experienced database, task management or HR management software user 
• Competent Internet, email, and Google applications user.