HR Assistant at VIP Express Tourism Limited

Job Summary: 

• The HR Assistant provides administrative support to the HR department and assists in various HR functions, play a key role in maintaining employee records, managing HR documents, and facilitating HR processes.
• The HR Assistant ensures the accurate and efficient execution of HR tasks while upholding confidentiality and compliance with employment laws and regulations.

Key Responsibilities:

Employee Records Management: 

• Maintain and update employee records, both electronically and in hard copy.
• Ensure accuracy and completeness of employee data, including personal information, employment history, and benefits.

Recruitment Support: 

• Assist in posting job openings on various job boards and company websites.
• Coordinate interviews, including scheduling, candidate communication, and interview room preparation.
• Maintain candidate databases and applicant tracking systems (ATS).

Onboarding and Orientation: 

• Prepare and distribute new employee orientation materials.
• Assist in onboarding procedures, including paperwork completion and introduction to company policies.

Benefits Administration: 

• Support benefits enrollment processes.
• Respond to employee inquiries about benefits plans and coverage.

HR Documentation: 

• Prepare and distribute HR-related documents, such as employment contracts, offer letters, and policy updates.
• Maintain and update the employee handbook.

Payroll Assistance: 

• Collaborate with the finance department to ensure accurate payroll processing.
• Assist in payroll-related tasks, such as time tracking and leave management.

Compliance and Reporting: 

• Assist in maintaining compliance with employment laws and regulations.
• Generate HR reports and assist in data analysis as required.

Employee Relations: 

• Act as a point of contact for employees' HR-related inquiries.
• Help address basic employee concerns and escalate complex issues to HR managers.

Training and Development: 

• Coordinate training sessions and workshops.
• Track employee training and development activities.

General Administrative Tasks: 

• Manage HR department calendars, meetings, and appointments.
• Order and maintain HR office supplies.