HR Assistant at Coleman Technical Industries Limited

Key Activities
Filling and Documentation:

• Assist in Filling and documentation employee related information.
• Regularly updating employee database at entry and exit point.
• Maintain proper filling of authorized recruitment request.
• Assist in Employees verification by calling guarantors and references.
• Manage NYSC and SIWES students related information.

Recruitment and Onboarding:

• Assist in preparation of Job descriptions for all departments
• Assist in shortlisting and scheduling candidates for interviews
• Assist in communicating Interview feedbacks to candidates after every feedbacks.
• Ensure that successful applicants are communicated to with their offer letters.
• Assist in designing Onboarding and Orientation checklist for new hires.
• Submit online job postings.

Factory HR operations:

• Assist with the recruitment of trainees.
• Liaise with the HSE team to ensure health and safety of all factory workers.
• Perform regular checks at the factory to ensure all staff comply with HR policies.
• Liaise with PM to ensure proper documentation of all disciplinary actions taken at the factory.
• Ensuring periodic head counts of all factory staff.
• Updating of trainees database.
• Assist the HR Manager in periodic manpower audit at the factory.
• Keep proper records of trainee attendant register to keep track of their attendance.

Functions and Duties

• Assists in account and file opening for new staff
• Assist in sorting out matters relating to staff pension and health matters
• Ensures that employee data is accurately inputted and periodically updated on the Operation of the Enterprise Resource Plan [ERP]
• Coordinate staff health matters
• Develop and distribute correspondence memos, letters, forms, etc

Report Writing

• Prepare monthly recruitment report to the HR Manager
• Prepare daily attendance report statistics to the HR Manager

Other responsibilities:

• Perform any other duties assigned.