HR and Administrative Analyst at Triumph Power and Gas Systems Limited

Job Description

• HR generalist that works with the HR team to provide services across HR functions to business lines for overall business success. Provision of HR administrative support daily and contributing to the long-term development of the HR & Admin function.

Duties and Responsibilities
Human Resources:

• Assist with all recruitment requests in your portfolio within the agreed SLA
• Provide support to line managers around recruitment best practice
• Ensure assessment of candidates using relevant tools
• Ensure scheduling of appropriate interviews, pre-employment tests administration, and readiness for offer.
• Ensure recruitment best practices by aligning competency framework with candidate fit.
• Provide support around the performance management cycle and ensure that staff are up to speed on the process and how it works
• Support of competency framework based on job skills for the firm that will enable identification of skill gaps and developmental needs.
• Proactive support in identifying potential performance issues and providing mitigation
• Assist in coordinating and documenting the performance appraisal process and employee-related performance issues.
• Responsible for documenting and managing yearly learning and development plan that captures identified staff developmental needs and skill gaps.
• Provide administrative and technical support to business lines around HR Operations such as HMO, GPLA, Pension, Leave Processing e.t.c
• Participate in policy and process reviews/updates that reflect the current cultures of the organization and cater to staff welfare.
• Ensure timely referencing and confirmation for new hires.
• Provide support around enforcement of company policy, procedures, employee disciplinary issues, and people management to promote company values
• Maintains adequate and up to date record keeping of employee information and HR filing system
• Assist in ensuring the compliance of all applicable labor laws, etc.

Admin:

• Handle office expenses and petty cash.
• Manage office equipment and infrastructure to ensure a well-running office
• Make logistic arrangements including flight reservations and hotel and vehicle arrangements for employees when required.
• Conduct procurement of stationery for the office.
• Update the filling system and manage to file the official documents for both hard and electronic copies.
• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Support and coordinate essential services such as reception, security, maintenance, cleaning, catering, waste disposal etc.
• Ensure buildings meet health and safety requirements and that facilities comply with legislation
• Check that agreed on work by contractors has been completed satisfactorily and follow up on any deficiencies.