HR & Administration Officer at Abia State Government

Job Description

Human Resources Functions:

• Support the development, implementation, and periodic review of HR policies, procedures, and operational manuals.
• Coordinate recruitment processes including drafting job descriptions, vacancy notices, shortlisting, interview coordination, and onboarding documentation.
• Maintain accurate and confidential employee records, personnel files, and HR documentation systems.
• Administer payroll processes including verification of salary schedules, allowances, statutory deductions, and employee benefits.
• Monitor staff benefits administration including pensions, health insurance, leave entitlements, and related welfare schemes.
• Coordinate performance management processes, including development of appraisal templates, KPI tracking frameworks, and performance reporting dashboards.
• Support workforce planning, succession planning, and staff capacity development initiatives.
• Prepare periodic HR analytics and workforce reports for Executive Management and the Board.
• Ensure compliance with applicable labour legislation and institutional employment policies.

Administrative & Corporate Services Functions:

• Oversee general administrative operations including facility management, office logistics, records management, and asset control.
• Maintain structured documentation systems to ensure proper filing, retrieval, and archiving of institutional records.
• Coordinate procurement processes in line with approved procurement policies, including vendor documentation, bid evaluations, purchase orders, and contract tracking.
• Monitor utilisation of office supplies, assets, and service contracts to ensure cost-efficiency and accountability.
• Support preparation of annual administrative budgets and monitor expenditure against approved allocations.
• Assist in drafting internal administrative circulars, service-level agreements, and corporate service guidelines.

Reporting & Governance Support:

• Prepare monthly, quarterly, and annual HR and administrative performance reports.
• Support internal audit processes relating to HR, payroll, procurement, and ICT functions.
• Assist in developing institutional dashboards for monitoring organisational performance indicators.
• Provide structured documentation and administrative support for Board and Management meetings.
• Perform any other duties as may be assigned by Management.

Requirements

• Minimum of a First Degree in Human Resource Management, Business Administration, Public Administration, Management, or related Social Sciences discipline.
• Professional HR certification (CIPM, SHRM, CIPD or equivalent) will be an advantage.
• Strong knowledge of Nigerian labour laws, public sector administrative procedures, and procurement frameworks.
• Demonstrable experience in payroll administration, benefits management, performance management systems, and documentation control.
• Strong proficiency in Microsoft Office Suite and HR/payroll software systems.
• Excellent documentation, organisational, and analytical skills.
• 3-5 years' relevant experience in human resources, administration, corporate services, or institutional management functions. Experience within a regulated industry, public sector institution, or structured corporate environment will be an advantage.
• Pioneering and self-motivated, ability to work with minimal supervision.
• Strong documentation and record-keeping skills.
• High level of integrity and confidentiality.
• Strong organisational and multitasking abilities.
• Analytical mindset with attention to detail.
• Structured and system-oriented approach to problem-solving.
• Ability to work independently while supporting executive functions.