HR / Admin Manager at Ola-Kleen Holdings Limited

Responsibilties

• Organization and attendance at interviews, and assessment of candidates, particularly in relation to behavioral traits and cultural fit
• Issuing of appropriate correspondence and Terms and Conditions of Employment and induction
• Identify individual and organizational training needs, establish, and coordinate a realistic training and development plan including training budget.
• Develop and undertake such internal training course as may be required and supervise in house training
• Oversee, develop, co-ordinate and implement the company’s Appraisal Process ensuring that appraisal forms are issued at the appropriate time, that interviews occur and that appraisal forms are returned according to established deadlines.
• Responsible for all follow-up interviews from appraisal and offer the appropriate guidance, advice and training
• Responsible for the administration and giving guidance to Line Managers in respect of company’s Counseling/Grievance and Disciplinary Procedures
• Maintain and monitor the company’s Personnel database and keep proper records of staff, sickness holidays and absences.
• Responsible for the co-ordination and implementation of termination/dismissal procedures, and taking of exit interviews
• Oversee general cleanliness of the premises and administer repairs where necessary.
• Supervise the security unit and liaise with Security Company regularly.
• Assist in overseeing branch facilities management and administration of offices.
• Assist in relations to budget, forecasting for all facilities maintenance required.
• Overseeing logistics matters.
• Oversee IT functionality particularly e-mail addresses by liaising with the resident IT Officer.
• Coordinate staff meeting and preparation/circulation of the minutes.
• Provide efficient support to the entire organization; liaise with internal departments
• Information exchange, coordinating activities, and promptly resolving issues and concerns.
• Preserve proper records of corporate/statutory regulatory agency file and company records, maintaining their confidentiality.
• To carry out any other functions that may be assigned by the Group Head Human Resources, and/or the GMD

Minimum Educational Qualifications and Work Experience

• First Degree / HND in any Arts or Social sciences
• Professional HR  /Admin qualification CIPM, CIPD SHRM etc.
• An MBA/Masters will be an added advantage
• Minimum of 6 years’ experience in human resources management/Admin
• Must have good understanding of labour laws and industrial relations/arbitration.

Minimum Competency and skill Requirement:

• In-depth knowledge and understanding of strategic HR functions.
• Excellent analytical skills
• Excellent interpersonal skills
• Excellent hands-on experience in personnel administration and handling of grievances.
• Good IT knowledge especially in the use of Microsoft Office suite and internet resources.
• Excellent hands-on experience in carrying out administrative functions.