Health & Safety / Compliance Manager EO at British High Commission

Job ID: 19/22 ABJ
Location: Abuja
Grade: Executive Officer (EO)
Start Date: 1 November 2022
Type of Position: Permanent
Type of Post: British High Commission
Job Subcategory: Estates
Job Category: Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Main Purpose

• The main purpose of this role is to provide  network oversight and advisory to the senior leadership team on all safety, health and welfare matters within the Nigeria network. Post will rely on this role to ensure there is compliance with global FCDO Health and Safety policies, guidance, procedures, standards and practices.

Roles and Responsibilities

• Ensure that all Nigeria Network (NN) Health & Safety policies, procedures, rules and regulations are adhered to and are regularly reviewed, updated and communicated.
• Ensure that all accidents are documented, investigated and recommended improvements implemented, recommend actions to prevent reoccurrence, circulate information and provide information/data.
• Ensure that safety inspections are carried out, fire drills and fire alarms are correctly reported, safety inspections, risk assessments and lone working procedures are managed and employees are aware of their responsibilities.
• Co-ordinate the NN’s development of health & safety policies, systems of work and procedures.
• Establish a full programme of documented health & safety inspections, audits and checks.
• Establish a structured programme of health & safety training throughout NN.
• Act as Secretary for NN Health & Safety Committee meetings and ensure all agreed action points are completed within deadlines.
• Keep up to date with all aspects of relevant health, safety & welfare at work and communicate relevant changes to stakeholders.
• Provide regular reports to Post Health and Safety Committee on relevant health and safety activities in the network.
• Liaise with suppliers for procurement of health and safety resources
• Assist wider Corporate Services team with Audit follow up on health and safety matters.
• Provide compliance support across the core streams in Corporate Services. Working with Head of Corporate Services to ensure ideal scores on compliance indicators across the Network.
• Promote learning and development as it relates to health and safety within the Network
• Liaise with the Local Authorities, Fire Authorities and any other safety/trade organisations.
• Ensure staff are fully conversant with all current health & safety legislation, codes of practice, and other documents that give guidance on the means of ensuring the highest standards of health & safety matters, which are reasonably practicable to attain, are achieved.
• Prepare for consideration by the Regional Offices procedures for dealing with specific hazards and assist with the development of site health & safety plans.
• Audit contractors’ competence and advise the Post on the outcome.
• Assist site management to ensure that contractors’ safe systems of work are adequate.
• Coordinate vaccinations programmes with respective stakeholders.

Fire Safety Responsibilities

• Prepare and implement an emergency plan.
• Review safety procedures and fire precautions, which should include the undertaking of annual fire risk assessments of all estates premises and regional offices.
• The Fire Adviser’s Fire Risk Assessment report for offices and Head of Mission Residencies should be used to assist with this process.
• To implement and maintain the recommendations made by the Fire Adviser in the Fire Risk Assessment Report.
• Carry out fire drills.
• Appoint Fire Wardens and Assembly Point Officer, where appropriate.
• Ensure that the inspection and testing of fire alarm systems, fire equipment and portable appliances is carried out.
• Ensure that fire safety management systems are in place and effective.
• Identify details of any hazards, special risks and storage areas.
• The testing and maintenance of both PAT and Electrical Installations to comply with State and Policy Department.
• Consultation to be sought from post to verify the standards to ensure the equipment is fully operational.
• Keep a dedicated fire safety file at Post, which should hold the following documents

Resources managed (staff and expenditure):

• Health and Safety Assistant
• Health and Safety Budget Monitoring Responsibility

Essential Qualifications, Skills and Experience  

• Health and Safety qualification or 5 years relevant experience.
• Experience in a building service, hospitality or Facilities Management environment
• Work without close supervision, but a good team player
• Experience or knowledge of environmental management systems
• Experience of administrative work
• He/she should have a proven background successfully generating, monitoring and achieving health & safety objectives.
• He/she should be an excellent communicator with great influencing skills able to build exceptional working relationships across all levels, confident in challenging unacceptable Health & Safety behaviour

Desirable Qualifications, Skills and Experience:

• Relevant  Safety, Health and Environmental Business administration certificate
• IOSH and/or Nebosh ( or similar )qualification  with proof of certificate(s)
• Valid Nigerian driver’s license
• Experience with managing H&S in building construction sites

Required Behaviours:

• Making Effective Decisions, Delivering at Pace, Leadership, Working Together

Other benefits and conditions of employment:

• Working patterns: BHC working hours – 8.00am to 4.00pm Monday to Thursday & Friday 8.00am to 1.00pm on Friday.

Learning and development opportunities (and any specific training courses to be completed):

• Mandatory Learning
• Learning and Development Opportunities on the job
• Career Development Support.

Salary
USD 1827.80