Health Program Manager at Premiere Urgence Internationale (PUI)

Location: Monguno, Borno
Contract Start Date: ASAP
Contract Duration: 5 months (with possible extension)

General Objective 

• Under the direct management of Monguno  Base  Field  Coordinator and with the  technical support and supervision  from  the  medical  coordination team based in Maiduguri, the Health and Nutrition Project Program Manager role is  to  ensure  an  effective, timely and qua litative implementation of activities under his responsibility while abiding by PUI and donor requirements.   
• The Health Program Manager supervises the implementation of PUI health and nutrition interventions in Monguno town. 

Main Activities:

• Management of three Primary Health Care (PHC) facilities in Monguno including comprehensive services of primary health care (launching ANC/PNC/FP in August 2020).  
• Management of a new outreach site in the Waterboard IDP camp extension to cater for IDPs newly settled in this camp  
• Implement the Routine immunization services at all the PUI  health facilities in conjunction with MoH and WHO  
• Management of the medical supplies at the facilities including the Pharmacy in Monguno Supplied by PUI central pharmacy based  in Maiduguri  
• Management of referral to secondary health facilities in Monguno  
• Management of a Community health Workers’ network ( CHWs and CNMs) (70 individuals receiving monthly incentives from PUI)  engaged  in  health,  nutrition and  hygiene    oriented  awareness  raising  and  in  multisector  needs identification  and  internal  /  external referral  
• The  3  Primary  Health  Care  facilities  and  outreach  site  (PHC)  are  managed in  direct  collaboration  with  the  Nigerian  Ministry  of  Health (MoH) with some MoH staff present in the facilities and receiving incentives from PUI.  
• Management of the Nutrition program in Monguno which comprises IYCF activities, active/passive case finding and referral of the  
• SAM cases to appropriate partner programs; and distribution of MNP to the 6  23 months old children  
• Community Based Nutrition and Infant and Young Children Feeding  (IYCF) awareness raising (through Community Nutrition Mobilizers and Mother Care Groups), identification of acute malnutrition cases and referral to appropriate partner facilities

This Position will be Critical to:  

• Foster good practices among the community regarding IYCF to reduce prevalence of Severe Acute Malnutrition and Moderate Acute Malnutrition in the areas of intervention  
• Ensure that the SAM cases identified are referred for treatment appropriately  
• Ensure continuous training of all staff and community volunteers pertaining to PUI nutrition response  
• Ensure a full integration of the nutrition component into the Health & Nutrition approach implemented by PUI
• Ensure close link with other program teams ( Protection and Community Outreach).

Responsibilities and Tasks Generally 
Programs:

• He / She ENSURES proper implementation and monitoring of health/nutrition activities falling under his/her responsibility, while observing PUI’s health policy. 

Human Resources:  

• He/She supervises the teams running the 3 PHC facilities,1 outreach H/facility, a nutrition activities team, and a Community Outreach Network.

Logistics and Administration:

• He/She ensures compliance of activities falling under his/her responsibility with logistical and administrative procedures.

Representation:

• He/She represents the association before partners, authorities and local actors involved in the implementation of health programs Monguno, LGA.

Safety:

• He/She contributes to efforts aimed at ensuring compliance with safety rules at the site, and transmits all information relating to safety concerns to his/her immediate supervisor.

Strategy:

• He/She contributes to the development of new interventions on the basis of identified needs.

Responsibilities and Tasks Specifically 

• Project Planning, Implementation and MEAL:
• Ensure that project action plan is prepared at the start of the project and reviewed periodically based on the feedback from the monitoring of the project. This also includes identification of support requirements from other sectors within the organization;  
• Develop the program monitoring tool with the Field Coordinator and the MEAL Department.  
• Launch the implementation of the activities in a timeframe coherent with donor’s requirements  
• Ensure the coherence  and  the  homogeneity of the activities  under  his/her responsibility (indicators  and  results  follow  up) and develop proper assessment mechanisms.   
• Lead regular field reviews ensuring best practices standards are met;
• Inform His/her line manager of any relevant issue related to the project implementation.  
• Ensure followup and analysis of epidemiological data, in collaboration with the Medical Coordinator.  
• Participate to needs analysis of programs in relation to medical equipment, medications and medical consumables.  
• In link with the MEAL department at coordination level, makes sure that MEAL activities are properly implemented for the activities  under his/her responsibility.

Information Management, Assessment and  Referral System:

• In collaboration with the MEAL Department, and other relevant Program Departments, with the support of the Field Coordinator and the Medical Coordinator:
  • Develop tools and strategies to ensure qualitative and timely data collection, communication and analysis;  
  • Develop referral pathways tailored to the type of cases identified, internally and externally. Develop the tools and processes to  monitor the referrals;  
  • Develop  tools  pertaining to multisector rapid needs assessments  responding  to  identified / emerging needs in the area of  intervention  
  • Formalize external referral pathways through MoUs with relevant partners
  • Contribute to the design and lead the management of the internal / external referral and follow up database system  
  • Provide support to Other PUI teams in communicating with the community and targeting/tracking potential beneficiaries.  Ensure proper archiving of all the documents, tools and training materials produced in the context of project/s and ensures the availability of the verification sources mentioned in the proposals.

Capitalization, Reporting and Development:  

• Ensure internal and external qualitative reporting on all activities under his/her responsibility is done in relevance to PUI internal tools and requirements  
• Update and transmit on a monthly basis the PMT (Project Monitoring Tool) as a tool to follow up the implementation of the project; 
• Write regular reports on all activities as requested by the Field Coordinator or the Medical Coordinator
• Produce qualitative intermediary and final reports for donors  
• Capitalize lessons learnt and good practices throughout the project
• Participate in the writing of comprehensive activity forms for all major operational aspects, in direct collaboration with the  MEAL  teams and with his/her supervisors
• Participate in the development of comprehensive support documents for activities implementation by his/her team  
• Create/review SOPs and propose relevant improvement, under Field Coordinator and Technical Coordination’s management
• Contribute  to  the  definition  of  vulnerability  criteria  and  assessment methodologies  allowing  more  accurate  targeting  of  PUI’s  activities in the area of intervention 
• Participate to identifying healthrelated needs in coordination with the Field Coordinator and the Medical Coordinator  
• Participate to the operational development of the mission through active participation to the mission annual programming process.  
• Contribute to the design and drafting of new proposals and budgets in collaboration with the Field Coordinator and the Medical Coordinator.

Team Management and Capacity Building:

• Prepare job profiles for members of his/her team, has them endorsed by the Field Coordinator and the Administrative  Manager, and participate actively in the recruitment process (interviewing, testing, etc.), as well as in any decisions related to the termination  of employment contracts of team members; Proactively propose HR changes within his/her department to Field Coordinator and HR Manager 
• Familiarize himself/herself with all PUI internal HR regulations, and ensure that they are known and respected by his/her team
• Ensure that the defined appraisal system is applied for all members of his/her team  
• Create coordination mechanisms specific to his/her team, and ensure proper supervision
• Identify the training needs of the team and addresses them (organizational and technical support, methodology, organization of training sessions …) and interact with the HR manager in planning/conducting training 
• Follow the training received by the teams and gather contents for capitalization.

Representation and Coordination:

• In coordination with the Field Coordinator, represent PUI in the project area with any relevant stakeholders, local, national and international partners, local community representatives in order to facilitate the implementation of the project’s activities
• Set up a network, coordinate and communicate to the stakeholders acting in the same areas; ensure effective coordination and collaboration with key stakeholders and partners – NGOs, civil society organizations (CBOs), community groups  
• In the event of visits from Donors, participate actively in the preparation and the smooth organization of the visit.

Logistics and Finance:

• Ensure  budgeted  action  plans  are  prepared at the beginning of the project and  that  they clearly  reflect  the  activity  plan of  the project;  
• Be responsible for the budget lines under his/ her management, and provide forecasts on these budget lines on a monthly basis contributing to the monthly budget followup process;   
• Comply with all logistics rules, procedures and processes, ensuring the timely  supply of all logistics needs for the successful implementation of his/ her activities;  
• Be responsible for the eligibility and good utilization of funds allocated to the activities under his/ her management 
• Analyze and propose  solutions  of  budgetary  reallocation if needed, after receiving a monthly updated  financial  followup (FFU)  from the Finance Department 
• Fill the cash forecast according to his/her budget areas as per PUI internal procedures.

Safety and Security:

• Ensure that the safety and security rules are known and respected by his/her team 
• Contribute to data collection on safety and security issues in his/her field of  operations and disseminate them to the Field Coordinator regularly or on an adhoc basis if urgent.  
• Ensure that projects, methodologies, or selection criteria do not place beneficiaries, PUI staff or any other persons in harm’s way.  
• He/she alerts the Field Coordinator without delay, in case of impending danger to teams or beneficiaries.

Consortium Specificities:

• Part of the activities managed by the Health Project Manager are part of a consortium which will involve PUI and  other organizations implementing Shelter, WASH, Protection and Child Protection, etc. activities in Monguno LGA.  
• The consortium approach is to ensure a strong multisector integration between project managers of partner agencies under the functional supervision of a Consortium Project Coordinator based in Monguno. 
• Therefore, the Health Program Manager will be part of this consortium team approach and collaborate strongly with the other sectors’ project managers, the Consortium Project Coordinator in Monguno and with the consortium leadership based in Maiduguri (one Consortium Director and one Consortium Grant Coordinator).  
• In addition to PUI internal frame, the Health Project Manager will have to abide by consortium procedures, tools and implementation / MEAL / communication schemes.  
• The tasks and responsibilities defined in this job description are nonexhaustive and can evolve depending on the project’s needs.

Priorities of the Department:

• Implementation of all health and nutrition activities including  methodology design, planning, and  progress reporting  and  monitoring tools with the objective of improving health care services provision to IDP and host communities in Monguno.  
• Ensure implementation of Clinical management of rape survivors and routine immunization services. Launch of ANC/PNC/FP in PUI health facilities  
• Launch  the  Community  Workers  network  after  finalization  of  the  design  of  their activities, responsibilities, tools  and  data management systems.   
• Provide training and resources for the CHWs and the Community outreach officer to operate   
• Re organize the set ups at  health  facilities and make structural adjustments  to  ensure required measures to attend  suspected  cases of COVID 19 patients in the OPDs are in place.

Mandatory Requirements
Educational Qualification: 

• A relevant Bachelor's Degree from an accredited Institution preferably in Nursing plus Master’s Degree in Public health and strong experience in Project Management are required. 
• MBBS from a recognized university with a valid practicing license from Medical and Dental Council of Nigeria (MDCN) and a strong experience in Project Management required also.

Work Experience:

• At least 3 years of experience as a manager in humanitarian projects in the Health and Nutrition sector, and a strong experience in community based Health and Nutrition activities and health surveillance monitoring. Experience in liaising with governmental authorities is an added value.

Knowledge and Skills:

• Good knowledge in Health and Nutrition in emergency context 
• Good reporting skills
• Knowledge in MEAL process

Computer skills:

• Excellent knowledge of the MS office software including word, excel and outlook assets.

Language skills:

• Fluency in English required, Hausa and Kanuri are an asset.

Interests:

• Commitment to the NGO values and principles 
• Strong understanding of the political situation in the area.

Required Personal Characteristics (fitting into the team, suitability for the job and assignment):  

• Ability to provide/structure instructions clearly and concisely both orally and in writing   
• A high sense of discretion and integrity when dealing with sensitive protection information   
• High degree of responsibility, initiative, alertness, emotional stability, the ability to prioritize a heavy workload and to delegate accordingly   
• Professional attitude and the ability to build successful working relationships with contacts outside of the projects.   
• Demonstrate an integrated approach and attitude through normal work activities and a thorough understanding of community based protection issues in the country of operation   
• Selfmotivated, flexible and adaptable to the needs of the team and organization   
• Strong commitment to support/develop capacity of national staff and developing second layer of leadership   
• Team player: proven management ability and interpersonal skills   
• Excellent communication skills   
• Problem solving and leadership skills   
• Ability to work independently while taking initiatives and showing a sense of responsibility   
• Sense of diplomacy   
• Analytical skills   
• Organization, rigor and ability to meet deadlines   
• Ability to live in a large community   
• Ability to work in volatile and secluded contexts   
• Ability to integrate the local environment into operations, in its political, economic and historical dimensions   
• Ability to manage teams remotely.