Head Facilities and Administration at Coronation Merchant Bank

Job Summary

We are seeking to recruit the Head of Facilities Management who will drive quality facilities management and Champion innovation across traditional functional processes to address changing requirements of the Organization and opportunities.

Job Details

• Drive the provision of timely and qualitative administrative and support services to the entities within cluster focus
• Develop a records storage plan, which includes the short and long-term housing of physical records and digital information
• Coordinate access to records internally and outside of the organization, balancing the requirements of business confidentiality, data privacy, and public access.
• Oversee the development of filing systems, including setup, maintenance, and review of document record systems
• Create new office procedures and processes to streamline administration activities
• Oversee the implementation of current security measures and procedures of the
• organization and recommend any required revisions to strengthen those procedures and ensure that they comply with possible new regulations.
• Manage information regarding the drivers, vehicle, rentals, accident claims, vehicle performance and management.
• Lead the strategic management of all Facilities Management functions to maintain optimum accommodation, environmental and support service standards within the company’s facility management guidelines and budgetary constraints
• Act as the organization’s adviser on property issues and facilitates property
• acquisition on behalf of the organization
• Set broad strategy for property development and acquisition for the Organization.
• Ensure proper maintenance of the organization’s fixed assets and timely delivery of quality projects and services that meet the organisation’s standards and budget.
• Champion innovation across traditional functional lines and processes to address changing requirements of the Organization and opportunities.
• Carry out investigation in cases of incidents of poor safety adherence.
• Ensure environmental hazards and risks are identified and appropriate actions are taken to eliminate, prevent or manage risks to acceptable levels
• Participate and coordinate strategic and tactical planning in the areas of office space, costs, and administrative support
• Ensure that the entity’s facility management practices conform to Health, Safety and Environment policies and procedures
• Oversee facilities and office equipment by completing the preventive maintenance requirements, and calling for repairs where needed

Requirements

• Bachelor’s degree in business administration or any relevant field from a reputable organization
• Minimum of eight (8) years of experience in similar role with at least three (3) years in managerial role.
• Relevant professional qualification (e.g. CFM – Certified Facility Manager, IFMA -
• International Facilities Management Association) will be an advantage
• Expert knowledge of leading practices in vendor selection and procurement
• Project, relationship, financial and facilities management skills
• Ability to administer contractual obligations
• Demonstrated experience in managing staff and in developing & implementing policies and procedures
• Well-versed in technical operations and facilities management best practices
• Familiarity with related regulatory and compliance requirements in QHSE and Facility Management
• Excellent verbal and written communication skills
• Excellent analytical/critical thinking.
• Ability to champion Health & Safety initiatives.
• Ability to manage multiple priorities.
• Strong proficiency in the use of MS Office tools.
• Exceptional administration and organizational skills.
• Advanced problem-solving skills.
• Excellent leadership and relationship management skills

Benefits

• Performance Bonus
• Gym
• Retirement Benefit
• Trainings
• Professional Certification Grant
• Employee Assistance Program