Grant Officer at Winock Solar Nigeria Limited

Position Summary

• The Grants Officer will be a critical member of the Investor Relations Team, reporting directly to the Head of Investor Relations and Brand Communications.
• The Grants Officer works across all program areas, including collaborating with finance and IT to ensure effective and efficient grant making processes.
• The Grants Officer will also serve as the system administrator for WINOCK grants management database and as the project lead for system migrations.

Responsibilities
Grant Management:

• Maintain working knowledge of WINOCK’S programs and priority funding areas and remain abreast of current research, activities, and trends in the philanthropic sector.
• Maintain regular communication with other organization professionals through Peak Grantmaking, Grantmakers for Effective Organizations, Council on Foundations, and/or other such networks in the philanthropic space.
• Monitor grants for legal, financial, and program compliance including but not limited to ensuring that grant requirements are correctly documented in the grant files and database.
• Monitor and document the grantmaking workflow processes, forms, templates, reports and data to assure full compliance with internal controls and legal requirements.
• Generate reports and data analysis for program and finance team or board.
• Problem-solve complex grant scenarios; consult/liaise with finance and/or legal counsel.
• Work with finance to generate reporting required for compliance and financial statement audits.
• Partner with Head Investor Relations & Brand Communications and Chief Finance Officer to ensure accurate and adequate paper and electronic document retention System Administration
• Manage implementation of a new grants management system and other technology improvements, including development plans and timelines, staff communication, testing and troubleshooting, documentation, training, and release cycles.
• Administer the current and future grantmaking database system, including managing data hierarchy, data quality, data retrieval, coding and reporting, particularly with respect to compliance, and monitoring, evaluation, and learning.
• Ensure all staff are aware and knowledgeable of grants management processes and technology to the degree their functions require. This includes designing dashboards and training staff of all departments formally and informally.
• Implement and maintain protocols for testing and reconciling data accuracy, and making timely and accurate database changes.
• Manage system upgrades, troubleshooting, and roll-out of updates including staff notifications and training.
• Develop training materials and standard operating procedures. Maintain electronic manuals and update program section of policy and procedures manual. Document system procedure changes and trains users on any updates.

Grant Monitoring and Evaluation Responsibilities:

• Improve the way staff capture, access, and use grantmaking information to enhance programmatic and operational decision-making, produce accurate reports of grant making results, enhance grantee/grant seeker relationships, and enable learning; enhance supporting systems and tools.

Internal Responsibilities:

• Backfill grants assistant role when necessary, in assisting with board docket production and preparation.
• Assist in editing docket materials and preparing relevant materials.
• Design and maintain filing systems for the WINOCK’s paper and electronic records.
• Participate in weekly Program Team staff meetings, including provision of work-related updates.
• Participate in weekly substantive check-ins with Head Investor Relations & Brand Communications.
• Collaborate with Investor Relations Team, Finance Team, Human Resources / Administrative Team, and CEO on special projects as needed.

Skills & Competencies

• Candidates should possess an / HND / Bachelor's Degree / Master's with at least 3 years experience.
• Must have worked in an NGO.
• Basic knowledge of Microsoft Office.
• Must be social media savvy.
• Must be a good negotiator.
• Ability to think outside the box and be creative.
• Excellent written & verbal communication skills.