Grant Compliance Officer / Internal Auditor at Lindii Peace Foundation (LPF)

Duty Description 

• The Grants Compliance Officer/Internal Auditor shall be responsible for maintaining prompt Internal Control of the programme expenditures, by developing, directing, and coordinating a comprehensive internal audit program for this project.
• S/he will ensure that project audits are performed with due professional care, and provide project credible audit observations, conclusions, and recommendations.
• The role is there to support the operations team with monitoring of deadlines, compliance with donor requirements and to support the project implementation team with reporting compliance.

Job Responsibilities

• Maintain an overview of all grants, donor requirements, regulations, and internal and external deadlines, including managing the filing of grant documents (via donor-specific databases as applicable).
• Coordinate and facilitate donor spot checks and audit exercise, including the preparation of donor applications and reports, ensuring donor compliance and maintaining high standards of quality control.
• Assist in drafting and revising funding proposals, budgets, and donor reports.
• Stay informed on donor priorities and circulate relevant calls for proposals.
• Document and analyze lessons learned from the proposal and reporting processes, including compliance with donor rules and regulations.
• Conduct internal audits, analyze data, identify discrepancies, and recommend improvements to processes.
• Contribute to enhancing internal grant management systems for greater efficiency and effectiveness.
• Assist in monitoring expenditures against approved budgets and support the preparation of financial reports.
• Provide internal support for donor-related matters, including organizing and delivering training on donor rules, proposal writing, and report preparation.
• Coordinate the development and distribution of compliance documents, such as branding guidelines and work plan templates.
• Support external donor audits and provide necessary documentation and information.
• Ensure internal controls and compliance objectives are met through regular audits and risk assessments.
• Assist in the development of assurance plans and reporting processes.
• Report on control deficiencies to management, and provide recommendations to mitigate risks and enhance value.
• Challenge existing processes and identify opportunities for improvement across the organization.
• Engage in the remediation of identified issues through follow-up actions.
• Support the maintenance and review of policies and procedures, ensuring they remain aligned with global best practices and updated legislation.
• Communicate effectively with various stakeholders across the organization.
• Provide objective assessments to improve overall organizational performance.
• Identify potential risk to the organization and recommend risk mitigation strategies.
• Review Assets, financial statements, transactions, and accounting records to ensure accuracy and compliance with accounting principles.
• Analyze data to identify anomalies, trends, or potential fraud within the accounting processes.
• Participate in developing the annual audit plan based on risk assessments and organizational priorities.
• Offer guidance on internal control matters and advise on best practices for compliance and risk management.

Other Compliance Information:

• Eager and required to adhere to LPF’s principles and values and promote gender justice and women's rights.
• Understanding of and commitment to adhere to equity, diversity, gender, child safety, and staff health and wellbeing principles.
• Ensure that the properties in the place of work are respected and that no damage is caused to them.
• Adhere to implementation standards, LPF ways of working, and the terms of the LPF Code of Conduct; including the commitment to zero tolerance on SEA and the obligation to report SEA cases.
• He / She must not use their position of being engaged in LPF work to gain favours or material advantage.

Selection Criteria Core Competencies
Knowledge and Skills:

• Interested candidates should possess a Bachelor's or Master's Degree with 2-5 years of humanitarian aid experience
• Knowledge of LPF policies and procedures.
• Requires general information management and telecommunication skills and proficiency in information technology/ computer skills.
• Good Command of English Language.
• Excellent knowledge of Microsoft office package
• Qualifications and / or experience in professional Finance -related fields.
• ICAN certification desired
• Strong assessment, evaluation, analysis, and strategic planning skills.
• Knowledge of Humanitarian /Human rights / Refugee Law.
• Basic knowledge of contract employment and experience and skills in recruitment and selection.

Skills:

• Ability to work independently and as a team player who demonstrates leadership and is able to support and train staff and also able to work with disaster-affected communities in a sensitive and participatory manner.

Communication Skills:

• Well-developed written and oral communication skills.
• Abilityto communicate clearly and sensitively with internal and external stakeholders as a representative of LPF. This includes effective negotiation and representation skills.

Integrity:

• Works with trustworthiness and integrity and has a clear commitment to LPF's core values and humanitarian principles.
• Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high-security risks, and harsh living conditions. Works and lives in a flexible, adaptable, and resilient manner.

Awareness and sensitivity of self and others:

• Demonstrates awareness and sensitivity to gender and diversity.
• Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner.
• Has a capacity to make accurate self-assessments, particularly in high-stress and high-security contexts.

Work style:

• Well-planned and organized even within a fluid working environment and has a capacity for initiative and decision-making with competent analytical and problem-solving skills.