Front Desk Officer/Office Administrator at White Soul Group

A prestigious automobile sales and logistics company is looking to hire a Front Desk Officer/Office Administrator.

Job Description

• Greet and welcome guests that come to the office premises in a friendly & professional manner.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Direct visitors to the appropriate person and office as per the defined procedure.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material.
• Provide basic and accurate information about the organization in person and via phone/email.
• Receive, register, sort and distribute daily mail/deliveries/documents .
• Perform other clerical receptionist duties such as filing, photocopying etc.
• Provide excellent customer service.
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned

REQUIREMENTS

• Bachelors’ degree in any related field
• Minimum of two(2) years’ experience in managing a administration and customer service.
• Excellent written and verbal communication skills, as well as competency in Microsoft Office applications. Prior experience as a front desk officer is also helpful.
• Excellent organizational and coordination skills
• Qualifications in secretarial studies will be an advantage.