Front Desk Officer (Ad Hoc) at BATOIL Services

Job Brief

• We are looking for a pleasant Ad hoc Front Desk Representative to undertake all receptionist and clerical duties at the desk of our main entrance.
• This role is for 3 months to cover for staff's Maternity leave.You will be the “face” of the company for all visitors and will be responsible for the first impression we make.

Responsibilities

• Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
• Greet and welcome guests
• Answer questions with accurate information, and address complaints
• Answer all incoming calls and redirect them or keep messages
• Receive letters, packages etc. and distribute them
• Take minutes of meetings and give reports
• Prepare outgoing mail by drafting correspondence, securing parcels etc.
• Check, sort and forward emails
• Monitor office supplies and place orders when necessary
• Keep updated records and files
• Complete any ad-hoc administration tasks, and take up other duties as assigned (travel arrangements, schedules etc.).

Qualifications

• HND, B.Sc, additional qualifications will be an advantage
• (NYSC Corpers are encouraged to apply)

Requirements and Skills:

• Proven experience as front desk representative will be an added advantage
• Excellent customer service and Problem-solving skills
• Familiar with the use of office machines (e.g., printer etc.)
• Knowledge of office management and basic bookkeeping
• Good verbal and written communication skills
• Excellent knowledge of MS Office
• Good organizational and multi-tasking abilities