Fleet Officer at Coollink.ng

Department: Fleet Management
Reports to: Head of Fleet

Job Summary

The Fleet Officer provides essential administrative and operational support to the Fleet Department. Working closely with the Head of Fleet, this role ensures that all vehicle records, documentation, and communications are properly maintained and up to date. The Fleet Officer also acts as a liaison between drivers, management, Accounts, and other departments to ensure efficient day-to-day vehicle operations.

Key Responsibilities

• Maintain accurate and up-to-date records of all company vehicles, including documentation such as licenses, insurance, and maintenance logs.
• Support the Head of Fleet in monitoring vehicle performance, maintenance schedules, and cost tracking.
• Coordinate with drivers and other departments to ensure smooth fleet operations.
• Track vehicle movement, fuel consumption, repairs, and servicing activities.
• Ensure timely renewal of vehicle documents and compliance with regulatory requirements.
• Assist in preparing periodic fleet performance and expense reports.
• Maintain digital filing systems and ensure data accuracy and confidentiality.
• Perform other administrative duties as assigned to support fleet efficiency and compliance.

Qualifications

• HND or B.Sc. in Office Administration, Business Management, Logistics, or a related field.
• 2–3 years of relevant administrative experience, preferably within a fleet, logistics, or operations department.
• Strong proficiency in Microsoft Excel, Word, and Outlook (mandatory).
• Familiarity with digital record-keeping systems and data entry tools.
• Basic knowledge of vehicle documentation (insurance, licensing, etc.).

Required Skills and Competencies

Technical / Computer Skills

• Strong command of Microsoft Office Suite (Excel, Word, Outlook).
• Ability to maintain organized spreadsheets, logs, and shared files.
• Knowledge of digital filing systems and data management.

Organizational & Clerical Skills

• Exceptional attention to detail and accuracy in data entry.
• Strong multitasking, prioritization, and time management skills.
• Consistent follow-up and ability to meet deadlines.
• Excellent record-keeping and reporting habits.

Interpersonal & Communication Skills

• Clear written and verbal communication abilities.
• Professional interaction with drivers, vendors, and internal teams.
• Dependable, discreet, and able to maintain confidentiality.
• Team-oriented with a proactive and solution-driven approach.