Financial coordinator (M/F) at Medecins Du Monde

TASKS AND RESPONSIBILITIES:

Under the supervision of the general coordinator on the field and under the functional supervision of the financial controller at the HQ, the finance coordinator is responsible for:

• Financial organization and compliance
• Coordination and representation
• Partnership’s follow-up and capacity building
• Treasury and accounting
• Team Management
• Communication, reporting and capitalisation

More specifically, you will be in charge of:

Financial organization and compliance

• Develop and implement the financial procedures and guidelines related to the MdM mission in Nigeria, in line with the MdM policies and procedures mandated by the HQ and in compliance with donors’ regulations
• Ensure internal financial procedures, systems, policies and controls are applied and complied with throughout the operations by all staff
• Prepare financial reports and donor budgets (proposal, interim and final reports) as agreed per the terms of contract
• Monitor overall budget consumption according to donors’ constraints and update regularly the budget follow-up tool (bi-weekly)
• Ensure MdM compliance with tax laws and if necessary, improve the procedures and rules if required
• Ensure MdM salary payments are in line with Nigerian labour and are completed in an accurate and timely manner, in coordination with the HR department
• Identify and analyse any discrepancy and suggest solutions
• Prepare, organise and supervise audits at field level, with the support of the HQ
• Ensure a harmonized financial organization and ensure accurate documentation of all financial transactions

Coordination and representation

• Coordinate closely with the HR coordinator on all HR matters, such as Labour law regarding salary payments and deductions
• Provide financial information to the coordinators both proactively and on request in order to monitor the project
• Ensure when needed and by delegation of the general coordinator the representation of MdM in front of donors
• Liaise with INGO finance directors in-country and actively participate in interagency coordination meetings

Partnership’s follow-up and capacity building

• Provide strong oversight to MdM local partner activities, including compliance with donor regulations
• Provide capacity building to MdM local partner in Nigeria to ensure full understanding of the financial responsibilities
• Ensure the proper e-archiving of the partners financial reports and accountancy

Treasury & accounting

• Responsible for the cash provision and safe management between the different programs/bases
• Assess the needs for the projects for the coming months, compile fund requests from each department to monitor cash flow management and submit it to the HQ
• Ensure that payments are made in a timely and secure manner across all the country operations
• Responsible for the soft accountancy of all sites for both accounting & donor allocation
• Coordinate the closure of monthly accountancy in coordination with the HQ

Team management

• Supervise the overall recruitment and training of the finance department staffs
• Participate in the recruitment process of the staff under your direct responsibility
• Supervise the finance team in line with MdM Nigeria HR policies and procedures
• Support and provide advice to the finance team and to other departments to ensure full understanding of their responsibilities regards finance management
• Provide regular evaluation to the team under your responsibility
• Take disciplinary measures when appropriate

Communication, reporting, capitalisation

• Responsible for the production of financial budget (proposal and reports) to donors based on the needs identified by the other departments
• Contribute to the country monthly report on the financial part
• Participates to the weekly/monthly team meeting
• Ensures that copy or originals of all legal documents and contracts are timely sent to Paris HQ

CONDITIONS OF EMPLOYMENT:

Status : Employee
Fixed-term contract
Duration : 6 months

Starting date: May 15th, 2020
Gross monthly salary: 2.816 euros

• Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
• Expatriation bonus (10% gross salary per month)
• Transportation cost, vaccines and visas covered
• Guesthouse housing
• 22.5 RTT (recovery days) per year
• 5 weeks of paid leaves per year
• Break policy every 3 months
• Health insurance (60% covered by MdM, 40% by the employee)
• Insurance (repatriation…)
• Médecins du Monde promotes trainings and internal mobility
• Single posting

SKILLS AND EXPERIENCE NEEDED:

• Training & Experience
• Experience of 4 to 5 years minimum in a similar position
• Experience in multi-donors’ budgets and multi-countries grants
• Training and capacity-building experience
• Soft skills
• Ability to work under a minimum of supervision, autonomous
• Reactivity, anticipation, adaptability, capacity to take initiatives
• Organisational skills, rigor, detail oriented
• Ability to classify and to manage priorities
• Listening and diplomacy skills
• Team spirit
• Ability to work in unstable and volatile context
• Hard skills
• Excellent knowledge of Windows environment (word, excel)
• Knowledge of SAGA is an asset
• Languages: English is mandatory, knowledge of Hausa or French are an asset.
• You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED

• Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
• MdM stands up for the integration of people living with disabilities and fights against discrimination.