Finance Supervisor at Alliance for International Medical Action (ALIMA)

MISSION AND MAIN ACTIVITIES

• Posts all financial transactions into SAGA system on daily basis;
• Ensures that all payments are made on time.
• Follows up on bank transactions to ensure all are processed; files hardcopies and generates reports;
• Track   bounced back salaries and make necessary adjustment   and settlement;
• Produces monthly bank reconciliation statements and consolidates these in hard copy for review by the Finance Manager.
• Oversees the management of petty cash at coordination including bookkeeping
• Accounts for all petty cash expenditures and prepares replenishment requests when two-thirds of the money is spent.;
• Conducts regular controls of the operations of the cash, the book keeping and the filing systems.

TASKS & RESPONSABILITIES

ALIMA Financial Procedures & Policies

• Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment.
• Performs three-way match in comparing invoice with purchase order and goods received note before processing any payment.
• Reviews transaction-supporting documents to ensure that all are complete and filed accordingly.

Filing

• Ensure proper filing of grants vouchers
• Collect all field vouchers from field
• Actively assist the Finance Coordinator with sample list gathering during audit exercise.

Internal:

• Directly reporting to Finance Manager.
• Liaise with Coordination logistics team.
• Liaise with HR Department.

 External:

• Interaction with suppliers, banking and financial institution service providers, tax offices and other national authorities or institutions with which ALIMA has working relationships for administrative and financial needs
• Monitors petty cash advance requests and ensures timely accountability
• Implementation of prevention measures against Fraud, abuse of power, gender-based and sexual violence:
• Ensures that his/her team, partners and community members are aware of ALIMA's policy and have access to information (complaint escalation mechanism, focal point...).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.

EXPERIENCE AND SKILLS

Candidate's qualities

• BSc. Accounting, Bachelor level degree in management, finance, or related field; MBA or similar higher degree a plus
• 3+ years of experience in one or more of the following areas: Administration, HR, Finance, Logistics
• Exceptional organization and planning skills, ability to manage and follow work plans
• Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs

Language skills

• A perfect level of English
• Knowledge of a local language is an important asset for success in the position

CONDITIONS

• Contract term: Contract under Nigerian law, fixed-term contract for 6 months, renewable
• Start date: April 2024
• Salary: Level 6 of ALIMA's salary scale for Nigeria

Other benefits:

• Cost of living allowance (10%), Transport Allowance and Health cover for employees and their dependents