Finance Officer at Taimako Community Development

Job Summary

• Provide support under the responsibility of the Finance Manager in ensuring that all accounting procedures for documentation of transactions of Funds Receipt and Disbursement are observed and financial processes and reports are in line with policies of TAIMAKO.
• To contribute to the provision of regular and detailed financial analysis report to inform management decisions.

Responsibilities

• Prepare payment, journal, and receipt vouchers using the corporate accounting software – QUICKBOOK.
• Ensure that transactions are complete and accurate with self-explanatory and understandable descriptions.
• Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
• Support in ensuring all documents is scanned and properly stored in TCDI database
• Maintain a record of vouchers borrowed by staff and ensure that they are returned and filed appropriately.
• Following up with project staff as regards the dashboard financial deadline requirements
• Print the monthly reports for signing and appropriate filing.
• Support program staff in making payments to participants during activities implementation.
• Undertake basic financial analysis (i.e., budget variance) to support project information needs.
• Working with the Project Officer, and Senior Finance Officer in the development of forecasts for projects.
• Ensure proper filing (electronic and hard copy) of grant financial reports are kept secure in the YOBE Office
• Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions.
• Internal Financial Controls & Payments:
• Ensure that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct.
• Prepare the Withholding tax and VAT schedule where relevant before payment is done.
• Ensure all cheques are prepared in a way that ensures accuracy and validation for payments
• Maintain cash books, including providing updates to Senior Finance Officer to prevent negative cash and bank balance.
• Release cheques to the right payee and ensure the appropriate receipts are issued and filed. Perform any other duties as specified by your supervisor(s).
• Assist in the Administration of Staff Payroll:
• Prepare the withholding tax deductions report, and complete and submit monthly Statutory PAYE forms to relevant Government Organizations.
• Assist in the posting of all prepaid staff benefits on QuickBooks.