Finance Officer at Save The Children

Child Safeguarding

• Level 3: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

Role Purpose

• The Finance Officer has responsibility to manage payments, receipts, and disbursement of funds.
• He/she would be responsible for GLACOS registration and filling of all financial documents.
• He/she will also provide support to the finance unit.

Scope of Role

• Reports to: Finance Coordinator
• Dimensions: Solid line reporting
• Staff directly reporting to this post: Finance Assistant
• Technical responsibility: None
• Budget responsibility: None

Key Areas of Accountability

Fund Disbursement:

• Support payment of participants and other SCI cash payments out of the office

Financial Information and other support functions:

• Send out transaction’s listings and BVA to the awards department on the agreed dates
• Support all Budget holders in the preparation of phased budgets
• Provide support to budget holders in reviewing and understanding monthly financial budget monitoring reports and follow up on any recommended action points
• Prepare the GLACOS for all the recharges recommended by the budget holders after the 1st and 2nd review of the transaction listings.
• Provide support to Humanitarian Finance Manager with advice/training to budget holders on budget management.
• Support in the preparation of proposal budgets for the Humanitarian response.
• Support in providing codes where finance support is needed.
• Review of payment vouchers for accuracy and completeness

System Administration:

• Bank Reconciliation
• Reconciliation of balance sheet accounts 21410,11410,11220,52000

Others:

• Preparing SOF loaders for all new awards and realigned/ re-phased awards
• Provide information for management reports such as cost centre BVA’s, for budget holders to monitor budgets, on a regular and timely basis
• Monthly maintenance and update of Finance Accruals Tracker
• Any other duties as assigned by the supervisor or line manager
• Ensure proper and timely archiving of document
• Statutory Remittances

Working Relationships

• Internal: All budget-holders, Bank Signatories and other staffs.
• External:  Auditors, Bank, Government bodies, include regulatory agencies.

Skills and Behaviours (Our Values in Practice)

Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations.
• Holds self and others accountable.

Ambition:

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively.

Collaboration:

• Working effectively with stakeholders to achieve common goals.
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners.
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks.

Integrity:

• Honesty, encourages openness and transparency, demonstrates highest levels of integrity.

Requirements

Essential Criteria:

• Level of Education – B.Sc./HND or equivalent
• Minimum of 2 years post NYSC progressive relevant experience of working in finance
• Specified Study Area – Finance / Accounting  
• Knowledge and experience in working with INGO.
• Excellent verbal communication and listening skills.
• Language Requirements: Spoken English-Excellent; Written English-Excellent
• Level of IT Expertise: Excellent (Word, Excel, Powerpoint, etc.)
• Professional certificate in accounting and finance

Desirable Criteria:

• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive health service improvement is essential.