Job Opportunities at Save The Children

Child Safeguarding

• Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

• The Logistics Coordinator is a key position to the success and delivery of quality programs. SCI defines Logistics as those systems and support functions necessary to implement programs effectively, inclusive of, logistics, inventory management, asset management as well as vehicle and fleet management.
• The Logistics Coordinator is accountable for the design, planning, execution, and monitoring of logistics activities, and delivery of an effective logistics function within the SCI Yobe program in compliance with SCI, donor regulations, and in line with program objectives.
• He/she is also responsible for the continuous improvement of performance quality throughout the Logistics team and ensuring stakeholders’ satisfaction by exercising service-oriented practices.

Scope of Role

• Reports to: Field Manager - Yobe field office
• Staff Reporting to this Post: Logistics Officer.
• Direct: Regular relationships with Borno AO SC, and Country Office Supply Chain staff at all levels, Finance team, and Program department leads.
• Indirect: Is expected to provide support and leadership to the Logistics Officer and Warehouse Assistant.
• Role Dimensions: (e.g. complexity, relationships, communication with stakeholders)

Key Areas of Accountability

The Logistics Planning:

• The Logistics Coordinator is responsible for logistics activities planning, developing logistics plans to support program implementation and close coordination with internal and external stakeholders.
• The logistics planning includes warehousing plans, transport plans, staffing plans, distribution plans, and training plans.
• Ensure that program teams develop distribution plans for supplies and assets in order to eliminate inventory remaining in the warehouses after grant closure.
• Coordinate with supply chain field staff ensuring that there is sufficient space in the warehouses before sending program supplies to the field sites.
• Ensure logistics staff training and capacity-building plans are developed and incorporated into the budgets.
• Ensure that the logistics department is well-staffed and roles and responsibilities of each have clear job descriptions.

Inventory Management:

• The Supply Chain Coordinator is responsible for managing and controlling all inventory and warehouses operation in the Yobe program and ensuring excellent records keeping, implementation of inventory standard operating procedures, and control as provided by GSC.
• Ensure implementation of SCI inventory policies in the Yobe office.
• Produce awards-ending and year-ending inventory reports in a timely manner.
• Check warehouses/stores records and safety as per SCI standard Supply Chain Assessment Tool (SCAT).
• Conduct spot checks and surprise inventory counts as per SCI SOPs.

Assets Management:

• The Supply Chain Coordinator is responsible for the procurement, maintenance, safekeeping, and records of all SCI Yobe program assets and equipment.
• He/she is responsible for all aspects of the administrative, financial, capital, and operations of asset management in accordance with SCI and donor’s rules and regulations.
• Ensure Implementation of SCI Asset policies in the Yobe office.
• Ensure assets are maintained timely and are safe to use, and all maintenance documented.
• Ensure assets are tracked properly, tagged at the delivery, and the asset tracking sheet is continuously updated as assets are issued to staff or deployed to facilities.
• Plan for asset replacement as their service life comes to an end ensuring sufficient funds are budgeted for replacement.
• Manage the disposal process for assets, including ensuring donor approvals are in place before the disposal.
• Ensure spot-checks are done systematically, documented, and reported for all SCI Yobe assets, inventory, and equipment as per SCI assets management policy.

Fleet Management:

• The Supply Chain Coordinator is responsible for overseeing and coordinating all SCI Yobe fleet and transportation activities, ensuring that Yobe office fleet operations are conducted in adherence to SCI fleet policies and procedures including vehicle procurement, vehicle movement, maintenance, and reporting accuracy.
• Ensure all Yobe vehicles are in good condition and well-maintained.
• Ensure all SCI-owned vehicles are reported and insured by SCI.
• Ensure local fleet management policy is in place, implemented, and followed by all in the Yobe field office.
• Review regularly fuel consumption and vehicle utilization management. Based on the analysis, plan for an increase/decrease in the number of vehicles if necessary.
• Review vehicle monthly reports and provide the necessary support to the logistics staff.

Compliance and Ethics:

• The supply Chain Coordinator is responsible for identifying and analyzing compliance risk in supply chain processes, implementing strong procurement controls, identifying procurement red flags, implementing internal and external audit corrective action plans, and ensuring all supply chain activities are conducted in an ethical manner.

Learning and Development:

• The Supply Chain Coordinator is responsible and accountable for overseeing all supply chain learning and development initiatives in the Yobe office and assessing training needs, developing training plans for supply chain staff and other target audiences (programs, finance, etc.) as necessary.

The Logistics Coordinator Competencies matrix:

• The Logistics Coordinator competency matrix is the main supportive document of this job description that details all required skills, tasks, and accountability levels.
• The Logistics Coordinator must ensure that all tasks are performed according to the standards.
• The Logistics Coordinator is accountable for the competencies matrix implementation.

Qualifications

• Advanced Degree, minimum of 5 years of progressive Logistics professional experience or equivalent education and experience.
• Demonstrated success as a Logistics leader across all disciplines including planning, and logistics.
• Broad knowledge and experience in Logistics strategies, vehicle and fleet management, inventory, property, and asset management.
• Strong collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across organizational units.
• Able to work effectively in a highly matrixed structure.
• Strong knowledge, skills, and experience in Medical logistics.
• Excellent training and coaching ability.
• Fluency in English is required, spoken proficiency in local languages is a plus.
• Ability to travel to remote field offices.
• Resilient, organized, hard-working, with a positive attitude.

Experience and Skills:

• Logistics SkillsUnderstanding & Ability to Execute SCI Logistics Procedures High Vital
• Knowledge of International Import / Export Procedures & Guidelines High Vital
• Crisis AssessmentMediumNecessary
• Strategic Supplier Management SkillsDevelopment Sector Expertise High Vital
• Market Analysis Ability Medium Necessary
• Supplier Analysis & Selection High Necessary
• Risk Management Medium Vital
• Supplier Negotiation High Vital
• Understanding of Ethical Purchasing Guidelines Medium Necessary
• Support SkillsUnderstanding of Procurement, Finance & HR Integration pts Medium Necessary
• Knowledge and strong skills in Medical logistics High Vital
• Technical experience/training in specific areas of logistics e.g. Fleet mechanics, Medical logistics, IT/communications networks
• Technical experience/knowledge in specific types of humanitarian intervention eg Health, WASH, Food Security
• Working knowledge of the local language(s)

Behaviours (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, take responsibility for their own personal development, and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• FUTURE orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members, and external partners, and supporters
• Values diversity, and sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

go to method of application »

Child Safeguarding

• Level 3: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

Role Purpose

• The Finance Officer has responsibility to manage payments, receipts, and disbursement of funds.
• He/she would be responsible for GLACOS registration and filling of all financial documents.
• He/she will also provide support to the finance unit.

Scope of Role

• Reports to: Finance Coordinator
• Dimensions: Solid line reporting
• Staff directly reporting to this post: Finance Assistant
• Technical responsibility: None
• Budget responsibility: None

Key Areas of Accountability

Fund Disbursement:

• Support payment of participants and other SCI cash payments out of the office

Financial Information and other support functions:

• Send out transaction’s listings and BVA to the awards department on the agreed dates
• Support all Budget holders in the preparation of phased budgets
• Provide support to budget holders in reviewing and understanding monthly financial budget monitoring reports and follow up on any recommended action points
• Prepare the GLACOS for all the recharges recommended by the budget holders after the 1st and 2nd review of the transaction listings.
• Provide support to Humanitarian Finance Manager with advice/training to budget holders on budget management.
• Support in the preparation of proposal budgets for the Humanitarian response.
• Support in providing codes where finance support is needed.
• Review of payment vouchers for accuracy and completeness

System Administration:

• Bank Reconciliation
• Reconciliation of balance sheet accounts 21410,11410,11220,52000

Others:

• Preparing SOF loaders for all new awards and realigned/ re-phased awards
• Provide information for management reports such as cost centre BVA’s, for budget holders to monitor budgets, on a regular and timely basis
• Monthly maintenance and update of Finance Accruals Tracker
• Any other duties as assigned by the supervisor or line manager
• Ensure proper and timely archiving of document
• Statutory Remittances

Working Relationships

• Internal: All budget-holders, Bank Signatories and other staffs.
• External:  Auditors, Bank, Government bodies, include regulatory agencies.

Skills and Behaviours (Our Values in Practice)

Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations.
• Holds self and others accountable.

Ambition:

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively.

Collaboration:

• Working effectively with stakeholders to achieve common goals.
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners.
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks.

Integrity:

• Honesty, encourages openness and transparency, demonstrates highest levels of integrity.

Requirements

Essential Criteria:

• Level of Education – B.Sc./HND or equivalent
• Minimum of 2 years post NYSC progressive relevant experience of working in finance
• Specified Study Area – Finance / Accounting  
• Knowledge and experience in working with INGO.
• Excellent verbal communication and listening skills.
• Language Requirements: Spoken English-Excellent; Written English-Excellent
• Level of IT Expertise: Excellent (Word, Excel, Powerpoint, etc.)
• Professional certificate in accounting and finance

Desirable Criteria:

• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive health service improvement is essential.