Finance Officer at Maryland Global Initiatives Corporation Nigeria (MGIC)

Position Description

• Under the guidance and supervision of the Senior Finance Manager, the Finance Officer, will be responsible for ensuring that all payments are authorized, processed accurately, and recorded in the accounting system.
• Additionally, this person will make and record deposits. H/She will also assist the Head of Department with any month-end close activities

Principal Responsibilities
Planning and Implementation, Monitoring & Compliance - 40%:

• Detail review of all supporting documentation for advance retirements and preparation of the appropriate journals.
• Prepare and submit for review, payment vouchers, and supporting documents for supervisor’s sign-off before payments are made and keeping an accurate filing system for easy retrieval of documents.
• Assists Senior Finance Manager with monthly and yearly closing
• Responsible for the timely payments of all statutory or payroll deductions and keeping complete records of schedules and payments.
• Maintain complete documentation for all financial transactions and address all issues queried
• Share regular email reminders to staff with outstanding advances and request for documentation for completed activities for booking into ERP.

Coordination and Supervision - 30%:

• Effective supervision of finance interns to process completed authorized payment vouchers and passing appropriate weekly journals and scanning of documents.
• Supervise and maintain a complete register of all written cheques/ electronic payments effected, photocopy and prompt release of all signed cheques to staff/ suppliers and other stakeholders and follow up on them to acknowledge or issue official receipts
• Attach payment advice to all payments processed.
• Coordinate the compilation of all timesheets and share same with Senior Finance Manager.

Report and Information Management system, Support and Teamwork - 30%:

• Regular review of accounts receivable and payable transactions and passing of appropriate correctional journals for review and approval for posting.
• Assist in preparing all financial documentation for audit.
• Files payments and other necessary documents in an orderly filing system.
• Enter transactions into ERP or other accounting software.
• Assist with the monthly balance sheet, revenue, expense, and payroll account reconciliations and more frequently as requested.
• Monthly scan copies of transaction documentation that support payments to the Home Office.

Qualifications

• Bachelor's Degree in Finance and Accounting, or another related field
• Advanced degree in an applicable field preferred.

Experience / Specialized Knowledge and Skills:

• At least 3 years of experience in Accounting and Financial management.
• Experience with ERP accounting software or other accounting software
• At least 3 years of experience in a setting where accrual accounting is used.
• Ability to communicate clearly and concisely both orally and in writing.
• Proven knowledge of standard software including Microsoft Word, Excel, Outlook, PowerPoint.
• Demonstrated ability to work effectively under pressure and to organize and prioritize competing demands
• Ability to work effectively in a team setting and independently.

Language:

• Required level of proficiency in English (speaking, reading, and writing).