Finance Manager at Terre des hommes Foundation (Tdh)

Responsibilities & Tasks

Financial and budgetary management:

• Send each month’s SAGA extractions to each budget holder in order to realize Operational Follow Up (OFU) /SAGA cross-check and participate in monthly OFU meetings
• Update the Allocation Board after validation of the FAC
• Prepare the monthly Budget follow-up by using FMT tool, carrying out preliminary budgetary controls and integrating forecast up to the end of the project, Budget Variance report to be forwarded to the FAC and regularized if needed.
• Support FAC during budget proposal preparations.
• Prepare initial donor/authorities reports for review of FAC.
• Elaborate and import budget parameters in SAGA after validation of the FAC.

Accounting management:

• Verify the accounting (description, accounting codes, analytical codes, monthly exchange rate, etc.)
• Carry out a systematic monthly check of advances from the cash box (matched and unmatched)
• Lead the semi-annual and annual accounting closure with his/her Finance team and under the supervision of the FAC (accrual expenses, debt situation, asset purchases, donations in kind, etc.)
• Carry out transactions matching at mission level
• Ensure funds are available from local donors and prepare donor income schedule, validate bank reconciliation statement, on a monthly basis for FAC review and final validation.
• Ensure that the monthly accounting documents are compiled, and scan copy is sent to Regional/Headquarters on due time and after validation by FAC.
• Answer to accountancy feedback sent by regional/Headquarters once the accountancy pack is sent.
• Ensure the necessary accounting changes in the accounting software when required (reallocations, etc.)
• Integrate the last SAGA Save sent by the region/Headquarters into SAGA every month
• Verify vouchers and other accounting documents on a monthly basis.
• Check that the amount on Purchase Order (PO), Invoice, and PWAR are the same.
• Check that the budget line on Payment and Working Advance Request (PWAR) is the same as the one on the Purchase and Service Request (PSR) document
• Carry out salary allocation and share with HR for Time sheet preparation.

Cash management:

• Verify & check all necessary supporting documents for all disbursement and support the Finance Officer(s) to ensure payment in a timely manner
• Monitor the security of funds and participate in the improvement of the internal cash management policy in collaboration with the FAC
• Support FAC for preparation of monthly fund request to Region/Headquarters.

VAT & TAX Payment:

• Ensure compliance with VAT and Tax regulations
• Ensure that VAT and Taxes are cleared in a timely manner
• Control the effectiveness of VAT and Tax payments deposited into the bank.

Team management:

• Support and train the Finance Officer(s) to ensure proper recording of financial transactions in the accounting software
• Propose regularly capacity building and training to the Finance team (Finance Officers and Finance Assistants)
• Participate in the recruitment of the Finance team
• Coordinate, plan, and supervise the work of the Finance team
• Appraise the team under her/his direct supervision.

Reporting / communication:

• Prepare and assist the FAC during internal/external audits
• Ensure the presentation of Tdh financial processes and design refreshment sessions about Finance topics with the support of the FAC
• Centralize and reports to FAC on Financial processes implementation’s feedback/issues
• Report regularly to each head of department financial related information about their respective teams in collaboration with FAC
• Report progress of financial activities to the FAC on a weekly basis
• Participate in the weekly Finance department meeting
• Report to the FAC any alerts concerning Tdh Finance processes.

Other:

• Ensure Finance physical and IT archiving as well as securing accounting documents
• Link with the Logistics department to ensure that lease/service contract sums due are paid in a timely manner
• Manage the bank relationships and communication. Ensure that all administrative requirements are up to date and in compliance with the requirements (board of trustees, allowed signatories, etc.). Guaranty that bank transactions and access are secured (withdrawal of cash, bank transfers, online platform access).
• Any other task assigned by the supervisor.

Security

• Comply with Tdh Security Regulations

Additional Requirements

• Fully comply with Tdh Code of Conduct and ensure Child Safeguarding Policy, PSEA are always upheld.
• Ensure adherence to Tdh standards and quality requirements in all the project activities.
• Adhere to and ensure the team under her/his responsibility follows Tdh administrative and logistical regulations and procedures.
• Deliver any other tasks as assigned by the Team Lead.

Competencies:

• Master’s degree in finance and/or Accounting or bachelor’s degree in accounting
• Minimum of 3 years’ experience as a Finance Manager or similar position
• Possession of ICAN, ANAN or any professional certification will be an added advantage
• Advanced IT knowledge: Microsoft Office, Accounting systems & SAGA.

Skills:

• Goal-oriented and proactive with very good analytical and problem-solving skills
• Ability to prioritize, plan, and organise work in a time-limited manner
• Capacity-building skills and demonstrable team-working skills