Finance Manager at Terre des hommes Foundation (Tdh)

General description of the position:

• The Finance Manager supports the Service Support Coordinator in the finance and accountancy management of the Delegation.
• S/he is responsible for the overall efficient, effective implementation of finance policies and procedures of the Tdh rules and regulations in compliance with the donor, internal rules, and national laws.
• S/he participates in the budget monitoring and follow-up.
• S/he manages the cash processes at the mission level under the supervision of the SSC.
• S/he manages the finance team with the support and under the supervision of the SSC. S/he ensures that the Finance Officer(s) and Finance Assistant(s) are properly trained.

Main Responsibilities

Financial and budgetary management:

• Send each month’s SAGA extractions to each budget holder to realize Operational Follow-Up (OFU) /SAGA cross-check and participate in monthly OFU meetings
• Update the Allocation Board after validation of the SSC
• Prepare the monthly Budget follow-up by carrying out preliminary budgetary controls and integrating forecasts up to the end of the project to be forwarded to the SSC and regularised if needed.

Accounting management :

• Verify the accounting (description, accounting codes, analytical codes, monthly exchange rate, etc.)
• Carry out a systematic monthly check of advances from the cash box (matched and unmatched)
• Carry out transactions matching at the mission level
• Ensure funds are available from donors and prepare cash flow statements, and bank reconciliation statements, on a monthly basis for SSC
• Support to prepare Cash Flow Projection, Bank Balance Report, Construction Cash Flow Projection, and Budget Variance report as required.
• Ensure that the monthly accounting documents are compiled and sent to Headquarters on time and after validation by SSC
• Answer to accountancy feedback sent by Headquarters once the accountancy pack is sent
• Ensure the necessary accounting changes in the accounting software when required (reallocations, etc.)
• Integrate the last SAGA Save sent by the Headquarters into SAGA every month.
• Verify vouchers and other accounting documents every month.

Cash management:

• Verify & check all necessary supporting documents for all disbursements and support the Finance Officer(s) to ensure payment promptly
• Monitor the security of funds and participate in the improvement of the internal cash management policy in collaboration with the SSC

VAT & TAX Payment:

• Ensure compliance with VAT and Tax regulations.
• Ensure that VAT and Taxes are cleared promptly
• Control the effectiveness of VAT and Tax payments deposited into the bank.

Team management:

• Support and train the Finance Officer(s) to ensure proper recording of financial transactions in the accounting software
• Propose regular capacity building and training to the Finance team (Finance Officers and Finance Assistants)
• Participate in the recruitment of the Finance team
• Coordinate, plan, and supervise the work of the Finance team
• Appraise the team under her/his direct supervision.

Reporting/communication:

• Prepare and assist the SSC during internal/external audits
• Ensure the presentation of Tdh financial processes and design refreshment sessions about Finance topics with the support of the SSC
• Centralize and report to SSC on Financial processes implementation’s feedback/issues
• Report regularly to each head of department financial-related information about their respective teams in collaboration with SSC
• Report the progress of financial activities to the SSC every week
• Participate in the weekly Finance department meeting
• Report to the SSC any alerts concerning Tdh Finance processes.

Other:

• Ensure Finance physical and electronic archiving as well as securing accounting documents
• Collaborate with the Logistics department to ensure that lease/service contract sums due are paid promptly
• Manage the bank relationships and communication. Ensure that all administrative requirements are up to date and in compliance with the requirements (board of trustees, allowed signatories, etc.). Guaranty that bank transactions and access are secured (withdrawal of cash, bank transfers, online platform access).

Competencies:

• Master’s degree in finance and/or Accounting or Bachelor's Degree in Accounting
• Minimum of 3 years experience as a Finance Manager or similar position
• Advanced IT knowledge: Microsoft Office, SAGA.

Skills:

• Goal-oriented and proactive with very good analytical and problem-solving skills
• Ability to prioritize, plan, and organise work in a time-limited manner
• Capacity-building skills and demonstrable team-working skills
• Ability to work under pressure in a volatile context
• High sense of integrity, rigour, and good flexibility skills.

Additional Requirements:

• Adherence to the Tdh Code of Conduct and commitment to upholding Child Safeguarding Policy and PSEA principles.
• Understanding and adherence to Tdh administrative and logistical regulations and procedures.
• Capacity to work within the framework of Tdh Nigeria's core values.
• Previous experience in a similar role in the Northeast is considered an asset.
• Understanding the local language(s) is an added advantage.
• Deliver any other tasks as assigned by his/her Supervisor.
• The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project's needs.